Administrative Assistant

We are seeking a highly organised Administrative Assistant to support the operational needs of the few Leaders within the organisation. This role is pivotal in facilitating the smooth of daily tasks and longterm projects by providing comprehensive administrative support.

This role is ideal for a proactive and dedicated individual looking to contribute to the efficiency of our leadership team. If you are committed to excellence and thrive in a fastpaced environment we would like to hear from you.

Key Responsibilities:

• Diary meeting and email management: Maintain daytoday diary schedules and manage extensive email communications ensuring the CRO is on time and prepared for meetings including preparing briefing documents. Additionally act as a backup in responding to forwarded emails of the CRO in exceptional cases (when availability is limited).
• Meeting Coordination: Support and manage the schedule of meetings on teams internal and external physical meetings including room bookings and preparing necessary documents while liaising with key stakeholders.

• Document Preparation: Create and edit presentations reports and documents using PowerPoint Excel and Word.
• Financial Administration: Process and review expenses and other financial requests for the CRO US&A ensuring adherence to company policies.
• Travel Arrangements: Manage complex travel itineraries including flights accommodations and ground transportation for the CRO US&A.
• Flexibility: Available for support outside standard office hours when necessary.
• Personal Assistant Duties: Handle adhoc personal tasks and administrative duties as required.

Qualifications :

• High level of education
• A minimum of five years experience in a similar administrative position for a sales leader 
• Experience working in the software/technology industry is an advantage 
• Previous experience of working within a sales organisation is strongly preferred  
• Excellent written and verbal communication skills 
• Competent with Microsoft Office packages particularly Word Outlook and PowerPoint 
• Proven history of supporting remote global leaders across different time zones is preferred 
• Ability to manage multiple tasks on time and schedule.  

Personal skills and qualities:  

• Good interpersonal skills and able to build relationships through remote engagement
• Comfortable working on a central European Timeline 
• Uses initiative with minimal supervision 
• Strong communication and interpersonal skills capable of working with senior executives and external stakeholders.
• Discretion and confidentiality in handling sensitive information.
• Problem solver with can do attitude
• Dedicated to the quality and accuracy of projects from inception to completion 

• Reliable trustworthy and ability to maintain confidentiality at all times 
• Can manage a heavy workload with strict deadlines 
• Excellent organizational skills with the ability to priorities multitask and coordinate workloads and work under pressure to meet deadlines 
• Good time management skills 
• Flexible and willing to take on adhoc tasks 
• Comfortable working independently and as part of a team 

Technical skills:  

• MS Office applications excellent level 
• Good IT skills and the ability to produce reports and manage data 
• MS Office 

Additional Information :

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles while also valuing inclusive workplace experiences. By fostering a sense of community we drive innovation strengthen connections and nurture belonging. Our commitment ensures you can work in a way that suits you best while also engaging with colleagues to share ideas and build meaningful relationships.

Remote Work :

No

Employment Type :

Fulltime