LOGISTICS ATTACHE
LOGISTICS ATTACHE
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Job Description
Position summary:
The Logistics Attach under the supervision of the Logistics Assistants the logistics attach will assist the organisation and administration of NAZs supply chain procurement and logistics operations. The logistics attachs primary responsibilities will include assisting with inventory management coordinating transportation and deliveries tracking and monitoring the movement of goods and ensuring compliance with regulatory requirements. Additionally the position will comprise of supplier management and maintaining accurate records and documentation. Throughout their tenure the attach will have the opportunity to gain valuable handson experience in logistics operations develop problemsolving and analytical skills and contribute to the overall success of the organizations logistics functions.
Key Duties and Responsibilities:
include but are not limited to:
Objective 1: Logistics processes and procedures.
- Assisting with Inventory Management: The intern will be responsible for tracking and managing inventory levels conducting stock counts and ensuring accuracy in inventory records.
- Order Processing: Assist in order processing and tracking orders to suppliers including sampling or from internal departments to ensure timely delivery guided by NAZs internal procurement procedures with strong collaboration with the Finance department.
- Vendor and Supplier Communication: Communicating with vendors and suppliers to obtain quotes track orders and resolve any issues that may arise.
- Documentation: The intern will be responsible for preparing and maintaining various logisticsrelated documents including procurement requests purchase dossiers supply purchase orders delivery notes invoices. etc.
- Transportation Management and Coordination: Assisting in coordinating the transportation of personnel and/or materials including securing transport internally of externally from service providers arranging pickup and delivery and tracking transportation progress and Driver monitoring and management and resolving any transportation issues.
- Warehouse Operations Support: Assisting in warehouse operations such as organizing and optimizing storage space handling inbound and outbound shipments and maintaining clean and organized storage.
- Data Entry and Analysis: Entering data related to logistics operations into computer systems and assisting in analyzing the data when required.
- Supporting Compliance: Assisting in ensuring that all relevant regulatory requirements for suppliers and procurements protocols are met.
- Learning Logistics Software: Gaining familiarity with logistics management software and tools commonly used in the industry.
- Collaboration with Other Departments: Working with other departments such the finance and programs departments to ensure smooth logistics operations and effective communication.
- Administrative support: collaborating with any relevant associates in routine office logistical support refilling and events setups etc.
Objective 2: Financial processes and reporting
- Aid in the collaboration with the Finance department in order processing and procurements funding requests.
- Collate analyse prepare and compile logistics related financial information.
- Support in preparation of logistics financial information (procurements expenditures etc) and reports for Audits
- Documentation and RecordKeeping: Ensuring accurate documentation and recordkeeping for purchases and procurements deliveries inventory and other logisticsrelated information. To ensure justifications and compliance with expenditure audits
Policy compliance Mandatory Reporting Policy (MRP):
- Comply with all NAZ policies.
- Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by NAZ and other humanitarian workers.
Confidentiality:
- Ensuring the nondisclosure of any information relating to the business of NAZ acquired in the course of duty to any other person or organization without authority except in the normal of duty.
Note: The role of the Attach cannot be limited to the specific duties and tasks detailed herein. The success of NAZs mission is the highest priority and all issues that arise must be addressed accordingly. Therefore the Attach will be required to manage all unforeseen issues and circumstances and remain flexible to perform other duties as and when required.
Qualifications :
Education and Experience:
- Studying towards a qualification in logistics supply chain management business administration or a related field.
- Proficiency in Microsoft Office applications especially Excel.
- Excellent analytical problemsolving and communication skills.
- A high level of attention to detail and accuracy
- A proactive flexible and collaborative attitude.
Additional Information :
Applying
Use this smart recruiters platform link to input the required information in the data fields and upload your resumes and other requisite documentation by the 25th of April 2025:
NAZ does not tolerate Fraud sexual exploitation and abuse any kind of harassment including sexual harassment and discrimination. All selected candidates will therefore undergo rigorous reference and background checks.
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
