Legal Operations Coordinator

Veolia Water Technologies and Solutions has a fantastic opportunity available for a skilled legal administrative professional to join our team as a Legal Operations Coordinator. The Legal Operations Coordinator will work closely with our General Counsel and report to our Senior Legal Operations Manager. The position serves as a key support function for the entire North American Legal department interfacing with multiple departments and managing confidential information while ensuring smooth administrative and legal operations. The ideal candidate has the ability to work independently and manage multiple tasks and deadlines.  The candidate must be detailoriented and take initiative to problem solve and follow up on issues and inquiries.

This is a hybrid role in Trevose PA working onsite 3 days/ week and 2 days/ week remote.

Key Characteristics

• Highly SelfMotivated & Independent Capable of managing tasks and priorities without daytoday oversight. Comfortable making progress and decisions in an asynchronous environment.

• Exceptional Organization & Time Management Able to juggle multiple requests from different leaders and team members prioritize effectively and meet deadlines. Skilled at managing calendar differences and scheduling across time zones.

• Superior Communication Skills Ability to distill complex legal or operational information into clear summaries. Proofreads and checks for accuracy. Comfortable contributing meaningfully in virtual meetings. Asks thoughtful clarifying questions and captures key takeaways/action items. 

• TechSavvy & Systems Oriented Comfortable using tools like Legal Tracker Google Workspace Concur Neo Pacer and other business software applications. Able to troubleshoot and streamline digital workflows.

• Discreet & Trustworthy Handles sensitive legal proprietary and executivelevel matters with confidentiality and professionalism. Trusted to represent the Legal department in interactions with stakeholders across the company.

• DetailOriented with a Strategic Lens Able to anticipate needs and propose solutions rather than waiting for direction. Demonstrates sound judgment in determining when to update leadership on routine matters versus when to escalate timesensitive or highimpact issues. 

• Collaborative Team Player Builds relationships virtually and proactively collaborates with colleagues across our diverse global company. Ability to work with others toward a shared goal.

Duties & Responsibilities:

• Oversee daytoday administration of the companys legal billing and matter management solution.

• Review invoices to ensure bills are properly coded routed and in compliance with our Outside Counsel Guidelines.

• Coordinate with Accounts Payable to ensure accurate and timely payment processing.

• Maintain data integrity by ensuring all information is accurately entered and updated.

• Act as liaison with outside counsel to support proper matter setup timekeeper rate approval and invoice submission.

•  Generate regular and ad hoc reports.

• Process and distribute service of process legal notices and physical mail to ensure proper and timely handling.

• Draft correspondence memoranda and summaries for attorneys or business partners.

• Take notes during legal and compliance meetings and prepare and circulate meeting minutes.

• Prepare handle and coordinate the signing sealing and notarization of confidential documents.

• Coordinate quarterly legal financial reports requiring collaboration with inhouse and outside counsel as well as drafting case updates and ensuring all information is accurate errorfree and up to date.

• Lead Legal department contact for all queries regarding status and timing of department invoice and settlement payments.

• Coordinate international executive travel through multiple corporate platforms including but not limited to NEO and Concur.

• Prepare and process expense reports both for general department expenses as well as for our General Counsel.

• Maintain physical and electronic file systems which includes filing indexing retrieval storage and destruction. 

• Conduct legal research pull dockets and documents from online filing systems and provide adhoc legal support to the team.

Qualifications :

Education & Experience Required:

Bachelors degree from an accredited college or university

3 years of relevant experience

English language fluency French or Spanishspeaking is a plus

Additional Information :

Working Conditions
This is a hybrid position of 3 days/ week in the office and 2 days/ week working remotely.
5 annual travel maximum

Additional Information

• Compensation  The salary range is tied to the market for similarly benchmarked roles.  The range is not an absolute but a guide and offers will be based on the individual candidates knowledge skills experience and market conditions as well as internal peer equity.  Depending upon all the preceding considerations for the final selected individual candidate the offer may be lower or higher than the stated range: $64000.00 $70000.00
• Medical Dental & Vision Insurance Starting Day 1 of employment!
• Life Insurance
• Paid Time Off
• Paid Holidays
• Parental Leave
• 401(k) Plan 3 default contribution plus matching!
• Flexible Spending & Health Saving Accounts
• AD&D Insurance
• Disability Insurance
• Tuition Reimbursement

As an inclusive company Veolia is committed to diversity and gives equal consideration to all applications without discrimination.

Remote Work :

No

Employment Type :

Fulltime