Brokerage Coordinator

Job Title

Brokerage Coordinator

Job Description Summary

We are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a cando mindset and will participate in regular business and team meetings as requested to understand and facilitate client goals. This multifaceted role requires someone with strong organizational and project management skills and the ability to multitask in a fastpaced environment. The Brokerage Coordinator will be trained and developed to become highly proficient with internal systems and technologies as well as Workday Salesforce Microsoft and Adobe applications.

Job Description

Essential Duties and Responsibilities

• Support content creation process with regards to timeline and transaction cycle
• Coordinate with other departments (marketing research finance) based on the needs of the team and client
• Provide sales marketing and transaction support
• Supports client relationship management in partnership with Broker(s)
• Support timeliness of deliverables

Key Responsibilities

Pitch and Proposal Coordination

• Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design mapping etc.
• Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits
• Coordinate appointments with internal and external clients and arrange any other accommodations that may be required
• Serve as point of contact for client requests
• Perform research property searches and site selections
• Create market documents tour books property flyers brochures and other marketing materials as needed

Business Development

• Collect and prepare information for client activity reports
• Execute property tour logistics for showing including coordination with brokers and/or licensed professionals
• Create and administer marketing materials and collateral
• Update website content social media etc. on behalf of brokers
• Create budgets for broker projects in partnership with team
• Coordinate vendor services (e.g. photographs and aerials)
• Coordinate events (e.g. open houses industryrelated etc.
• Oversee and maintain marketing schedule (e.g. administration of ecomms) for respective clients
• Create market documents tour books property flyers brochures and other marketing materials as needed for listings

Maintain Client Relationship Management Database

• Maintain and enter new leads and opportunities into the CRM system
• Generate project codes for corresponding deals for the proper recording of pursuit and dealrelated expenses
• Run reports

Deal Documentation and Revenue Accounting

• Prepare and collect all dealrelated documents and follow up with all parties on the as required
• Process all expense reports for brokers
• Coordinate with Legal for review and approval of agreements as necessary
• Create deal sheets per listing agreements for review and approval
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
• Maintain outstanding balances in CRM for brokers

Maintain and Manage Research Databases

• Support population of Internal Listing Database on behalf of brokers
• Enter new listings and share all required property information availability and additional information as directed by feeearner
• Maintain listings in external database

Requirements

• Bachelor degree or equivalent
• 3 years experience in marketing or related field
• Or similar combination of education and experience
• Excellent oral and written communication skills including creating and editing marketing materials
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Creative Suite
• Detail oriented selfstarter well organized able to set priorities and handle multiple projects at any given time and comfortable working in a fastpaced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day.
• May involve periods of standing such as operating at machines including; copiers faxes scanners binding cutting and folding
• Some overtime may be required.
• Regularly required to lift supply boxes; some could weigh up to 30 pounds
• Extensive walking throughout the office stocking kitchen supplies and office supplies
• Regularly required to talk hear and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities allowing reading of printed material graphics and computer displays

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at or email. Please refer to the job title and job location when you contact us.

INCO: Cushman & Wakefield