Student Accounts Cashier
Student Accounts Cashier
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Job Description
Bethel University
Structured Compensation Job Description
Student Accounts Cashier
Role:
The campus cashier is the support staff for the Controller Student Accounts Manager Staff Accountant Business Office and Financial Aid. The primary responsibility is to receive reconcile and prepare deposits of cash checks and credit cards received by the university. Responsible for file maintenance of data including data entry of payments into multiple software systems recording data in the excel spreadsheet and manual filing of current documents. The cashier also provides customer service to students parents faculty and staff both on the phone and in person.
Essential Functions & Responsibilities:
Process payments accurately in the appropriate system.
Performing cashier responsibilities such as reconciling and posting transactions and deposits daily.
Assists with cash audits to ensure compliance with cash management procedures
Answer phones and take care of walkins; direct to appropriate personnel/resource; answer student/parent questions about bills/balances award letters etc.
General office responsibilities.
Assist with issuing and recording parking tags and keys.
Ordering office supplies
Remote deposits backup documentation and ensuring financial compliance with financial consent regulations.
Reviewing and adding charges in mass by importing of external transactions:
Campus Store Charges
Bookstore charges
RA Payroll deductions
Running the Hold report viewing each account for status of additional holds removal of holds bring any issues with account balances to the student account managers attention making account recommendations.
Approval of Bookstore Accounts working with financial aid to establish credit amounts.
Collections reporting to the student account manager.
Setting appointments for the Student Account Manger to establish in house payment plans.
Contacting and following up with students who miss their payment plan payments.
Sending letters statements and making phone calls.
Enrolling Students in online Past due payment plans.
Reporting terminated or NSF payments to the student account manager.
Contacting students with 60 90 and 120 past due balances.
Tracking and maintaining the Aging report.
Making recommendations for students for collections.
Work with Student Account Manager in resolving parent and student account questions making recommendations for account problem resolutions.
Recording thirdparty transactions ACH or EFT funds received on student accounts checking for accuracy and communicating with students once funds are received.
Attend registration/movein events and meet with families regarding payment of bills and answer student account questions.
Advising students on steps to using online resources Nelnet Flywire Papercut Formstack and .
Maintaining and responding to or directing the student account department email and voice mail to ensure resolutions to account questions concerns or maintenance.
Account maintenance and account adjustments to student accounts with authorization and approval from student account manager and controller.
Other duties as assigned
Performance Measurements:
carry out assigned responsibilities with minimal errors
keep all assigned drawers balanced daily
assist others within the department as needed
drawer balancing with bank on a daily basis
and implementing processes to streamline procedures
Customer service to students and parents.
Knowledge and Skills:
Experience: Entrylevel; no experience necessary; six months of similar or related experience preferred
Education: A high school education or GED
Interpersonal Skills:
Courtesy diplomacy and tact are essential elements of this job. This job involves personal contact with others inside and/or outside of the university. Certain student information is protected and confidentiality is a must.
Other Skills:
Ability to multitask handle numerous details and perform a large volume of data entry accurately within a fastpaced environment.
Ability to handle the pressure of performing routine work efficiently and productively and to meet deadlines.
Computer literacy with Microsoft Office and the ability to work with printers copiers and fax machines.
Accuracy and trustworthiness in working with money recording monetary information and working with accounts.
Accounting knowledge is a plus.
About Bethel University
The mission of Bethel University affiliated with the Missionary Church denomination is to be a community of learners building lives of commitment for leadership in the Church and world. Bethels liberating academic programs challenge the mind enlarge the vision and equip the whole person for lifelong service.
Launched in 1947 Bethel is urban situated in the northern Indiana region hosting 250000 residents seven colleges (including Notre Dame) the 2nd largest shopping district in the state of Indiana 15000 businesses 50 parks and beautiful riverwalk developments in South Bend and Mishawaka. Resort venues on Lake Michigan are 45 minutes away. The university community is composed of about 1500 traditional and adult/graduate students from 35 states 90 students born outside the United States and 225 fulltime employees. Bethel also hosts more than 8000 guests annually to arts productions 25000 annually in conference services and many thousands of community members in support of 40 national athletic championships.
Bethels 20000 alumni occupy 49 states and 64 world areas and enjoy a medical school acceptance rate double the national average 100 job placement rate in Nursing whose program was ranked No. 7 in the United States a Top 4 finish nationally in competitive math performance tests and 100 pass rate every year on the national performance standard for a unique academic major in American Sign Language.
For more information visit our website at
Bethel University does not discriminate on the basis of race color age sex disability national or ethnic origin in employment opportunities in keeping with applicable state and federal laws. In keeping with the mission of the institution Bethel University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ. As a Christian institution we require faculty and staff to adhere to the Universitys Lifestyle Covenant and to enforce a religiously based statement of responsibilities for all University employees. Women and minorities are encouraged to apply. Bethel University as an educational institution operating under the auspices of the Missionary Church reserves the right to prefer employees on the basis of religion (Title VII Sections 702703 United States Civil Rights Act of 1964 as amended).
Employment Type
Student
