Biological Sciences Department Coordinator ASC II
Biological Sciences Department Coordinator ASC II
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Job Description
Working Title: Biological Sciences Department Coordinator
Classification Title:Administrative Support Coordinator II
Posting Details
Priority Application Date (Posting will remain open until filled):Sunday May 4 2025 @ 11:55pm PT
Hiring Preference
Eligible oncampus applicants in California State University Employees Union (CSUEU) Bargaining Units 257 and 9 will be given first consideration in the recruitment.
Position Summary
The Department Coordinator for the Department of Biological Sciences serves as the primary person responsible for administrative functions in the Department. The coordinator maintains the class schedule in CMS gathers and organizes course syllabi and textbook adoptions processes student adds/drops prepares departmental correspondence and assists faculty and staff with questions and administrative support.
In addition the Department coordinator is responsible for tasks for the Departments of Chemistry and Geography. The incumbent serves as a liaison for space requests for all three departments coordinating NSMwide room utilization for BIO/CHEM/GEOG and serving as a point person to submit work orders for classroom office and laboratory space as well as serve as a backup for key issue.
FLSA:NonExempt (Eligible for overtime compensation)
Anticipated Hiring Range:$4058.00 per month $4500.00 per month
CSU Classification Salary Range:$4058.00per month $6653.00per month
Bestinclass Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range:2
Recruitment Type:Regular(Probationary)
Time Base:FullTime
Pay Plan:12 months
Work Hours:Monday Friday; 8am 5pm
Department Information
The Department of Biological Sciences at California State University Sacramento is one of the largest programs on campus with approximately 1600 undergraduate and 60 Masters students 30 permanent faculty approximately 45 temporary faculty and 12 technical and administrative support team members. Most of the Department is found in the new Tschannen Science Complex and courses cover the range of biology including evolution microbiology molecular biology cellular biology genetics anatomy physiology ecology and conservation biology.
For more information please visit: Qualifications
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. Additionally incumbents are expected to have a thorough knowledge of English grammar spelling and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program technical/vocational program or their equivalents combined with several years of related office work experience.
RequiredQualifications
- Experience coordinating and/or performing entire clerical and administrative support functions in a complex administrative environment
- Experience setting priorities meeting deadlines multitasking and evaluating and making recommendations pertaining to operational and procedural matters
- Basic knowledge of and ability to follow standard office procedures (e.g. filing maintaining of records answering phone and transferring of voicemail messages)
- Expertise with office software packages (e.g. Microsoft Office Adobe Acrobat) and office equipment and the Internet
- Ability to provide lead work direction training and guidance to student assistants or other office staff and provide input to performance evaluations when needed.
- Ability to work with frequent interruptions
- Ability to work creatively and independently under general direction related to departmental goals
- Ability to prepare correspondence and utilize spreadsheets and databases
- Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g. reports) and with mastery of English grammar punctuation and spelling.
- Skilled in interaction with others at all levels within and outside the university including in sensitive interpersonal situations
- Demonstrated ability to work effectively inclusively and sensitively with people from diverse backgrounds
- Experience with promoting diversity equity and inclusion
- Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty students staff and members of the community
- Demonstrated ability to assist with meetings and events coordination
- Ability to maintain and store data records and other information securely according to university policy
Conditions of Employment
- Ability to successfully pass a background check.
PreferredQualifications
- Proficiency with Common Management System (CMS) and other software platforms such as Cognos Saclink OnBase Handshake CSUBuy Qualtrics Astra CHRS.
- Experience with preparation of the course schedule including scheduling classes and reserving rooms
Documents Needed to Apply
- Resume
- Cover Letter
Failure to upload these documents into the online application may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of Californias capital city five miles from State Capitol. The lush 300acre campus is situated along the American River close to numerous bike trails and other recreational areas. Sacramento also known as the FarmtoFork Capital is one of the most ethnically diverse and livable cities in the country with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31000 students coming not only from the Greater Sacramento Region but also from across the state country and world. Our 1800 faculty and 1500 staff are committed to meeting our mission:
As Californias capital university we transform lives by preparing students to lead serve and succeed. Sacramento State will be a welcoming caring and inclusive leader in education innovation and engagement. As the regional hub of higher education Sacramento State is dedicated to learning and student success; teaching research scholarship and creative activity; justice diversity equity and inclusion; resource development and sustainability; dedicated community engagement and wellness and safety.
To learn more about why you should join the Hornet Family please visit the Why Sac State page.
Equal Employment Opportunity
California State University Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race color religion national origin age sex gender identity/expression sexual orientation pregnancy genetic information medical condition marital status veteran status or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process visit University is committed to creating an education and working environment free from discrimination sexual harassment sexual violence domestic violence dating violence and stalking. For more information on mandatory training for new employees visit Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety RightToknow Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) the current Annual Security Report (ASR) is available for viewing at The ASR contains the current security and safetyrelated policy statements emergency preparedness and evacuation information crime prevention and sexual prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three 3 calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing .
Under the Clery Act this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position you will be notified via email and will be assigned the appropriate training in CSU Learn.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Out of State Employment
Sacramento State University as part of the CSU system is a State of California Employer. As such the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1 2022 theCSU OutofState Employment Policyprohibits the hiring of employees to perform CSUrelated work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University Sacramento is not a sponsoring agency for staff and management positions (ie. H1B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Required Experience:
IC
Employment Type
Full-Time
