Music Organizations Office Assistant
Music Organizations Office Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Music Organizations Office Assistant
Classification: Student Employee (nonexempt)
Name and Address of Employer: St. Olaf College 1520 St. Olaf Ave Northfield MN 55057
Department Name: Music Organizations Office
Unit Number 5 digits): 11756
Length of Position: See Employment Authorization
Contact Person/Supervisor: Assistant Director of Music Orgs for Project Management
Pay Rate (Check One) Entry Level X Mid Level High Level
Description of the Position: (Purpose of the Position):
To assist the Music Organizations staff with daily duties and special projects.
Transferable Skills:
Attention to detail
Collaboration
Communication
Organization
Responsibility
Duties and Responsibilities:
Assist in creation and maintenance of ensemble rosters
Format concert programs for on campus music events
Proof concert programs and rosters
Assist with Christmas Festival and Choral/Band Festival preparation and setup
Assist with creating and updating ensemble tour itineraries and contact lists
Research caterer & hotel rates and availability for upcoming music tours
Assist with credit card reconciliation process and receipt acquisition
Maintain organization of workspace and storage areas
Work onsite at special events as needed
Maintain concert program archives
Fulfill customer ticket orders as needed using Eventbrite
Update databases for music organization tours
Pick up and drop off mail
Run errands around campus for music staff and faculty
Other duties as assigned
Qualifications: (Education/Experience/Skills)
Experience with Excel/Word and Google Docs/Sheets
Communication skills including comfort calling businesses
Ability to focus and be productive in a hightraffic work environment
Capacity to successfully complete tasks independently with little supervision
Ability to collaborate and interact well with staff members on large projects
Discretion around confidential information
Ability to stay positive under stress
Ability to read music
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
Employment Type
Part-Time
