Executive Assistant - Virtual Assistant
Executive Assistant - Virtual Assistant
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Job Description
This is a remote position.
Virtual Rockstar is looking for a highly organized proactive Executive Assistant to support the founder of a fastmoving missiondriven healthcare technology company based in New York. This is a fulltime remote role for someone who thrives in a fastpaced environment loves solving problems and can manage operations behind the scenes with precision.
About the Client
Our client is building AIpowered software that radically simplifies the lives of clinicians. By automating complex workflows their platform allows providers to focus on delivering patient care while everything else runs quietly in the background.
Purpose: To remove the invisible administrative burden from healthcare providers so they can focus on what matters most: their patients.
Core Values:
Go Fast and Break Things Speed over perfection
Bias Toward Action Act now adjust later
Product First Customer First Prioritize value and time saved for users
Rowing Together Every task should push the team forward
Responsibilities
Manage the executive s inbox maintaining inbox zero twice daily and flagging urgent messages via Slack
Oversee calendar and scheduling prioritize meetings and protect focus time
Book and manage travel: flights accommodations transportation and itineraries
Coordinate tasks and projects using Notion
Handle document preparation and manage internal communication
Schedule personal and family appointments
Maintain the executive s personal todo list and ensure followthrough
Update CRM (Pipedrive) and assist with light followup on sales or partnerships
Support admin tasks HR duties and operational routines
Bonus (Nice to Have)
Design simple content in Canva
Create and send campaigns in MailChimp
Build automations in Zapier
Tools You ll Use
Slack Google Workspace Notion Pipedrive Calendly
(Nice to have: MailChimp Canva Zapier)
Requirements
2 years of experience as an Executive Assistant or similar support role
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
High degree of discretion and professionalism
Proven ability to manage multiple priorities independently
Comfortable using modern productivity tools and quickly adapting to new systems
Experience supporting a startup founder or fastpaced executive is a plus
Availability during U.S. Eastern Time hours
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.
Previous experience in a medical administrative role (medical assistant, medical receptionist, or similar) is preferred. Familiarity with WebPT EMR and Therabill for patient payment posting is a plus. Strong communication skills, both written and verbal. Ability to manage multiple tasks and prioritize effectively. Excellent organizational skills and attention to detail. High level of professionalism and commitment to maintaining patient confidentiality. Comfortable with remote work and proficient in using virtual communication tools. Knowledge of insurance verification and pre-authorizations is a plus. Ability to work collaboratively with a team and contribute to a positive patient experience.
Employment Type
Full Time
