Office Assistant
Office Assistant
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Job Description
Overview
We invite qualified individuals to apply to join the USU Controllers Office in an Office Assistant position. We believe in maintaining an open and relaxed atmosphere with both planned personal training opportunities and team fun events. Our staff members are team players who excel at building trusting relationships with customers and coworkers. We strive for building a reputation of integrity and always doing the right thing. If you desire to work in such an environment and meet the qualifications we are anxious to receive your application.
This selfmotivated individual will be responsible for Purchasing related tasks at Utah State University in the Controllers Office. They will perform a variety of administrative support/and or secretarial duties.
Responsibilities
- Performs office duties including answering phones directing calls to appropriate parties data entry filing appointment scheduling and other general duties as assigned.
- Provides administrative support including scheduling appointments coordinating and attend meetings/conferences and maintaining/ordering office supplies.
- Greets and directs visitors.
- Sorts screens and distributes incoming and outgoing mail.
- Composes and wordprocesses various standard documents and correspondence.
- Arranges maintenance of office equipment.
- Performs miscellaneous jobrelated duties as assigned.
- Maintains record keeping systems.
- Monitors project statues to verify correctness and completion.
Qualifications
Minimum Qualifications:
- Two years of relevant experience OR an Associates degree.
- Must be able to communicate in a professional manner both verbally and in written form
- Must have experience in working in multiple computer programs simultaneously including Windows Excel and web browsers.
- Must be able to handle confidential information
- Skilled with basic office equipment including printers copiers and telephone systems.
- Accurate tenkey and keyboarding required.
Preferred Qualifications:
- Bookkeeping/accounting related work experience of Associates degree or certification in business/related field.
- Knowledge of USUs Banner Finance System.
- Demonstrate a willingness to learn and acquire new skills.
Knowledge Skills and Abilities:
- Skilled with computers and related software.
- Skilled with basic office equipment including printers copiers and telephone systems.
- Good organizational skills.
- Strong verbal and written communication skills.
- Ability to handle sensitive and confidential business data and personal information.
- Excellent customer service skills.
Required Documents
Along with the online application please attach:
1. Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
2. Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary
ADA
General Office Work:
Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights
Founded in 1888 Utah State University is Utahs premier landgrant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a highquality and affordable education USU remains a leader in research discovery and public impact.
USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.
Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac12 Conference beginning in theseason. The Aggies longstanding tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.
The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources ator.
*updated 02/2025
Notice of Nondiscrimination
In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity or expression disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs nondiscrimination policies:
Executive Director of the Office of EquityMatthew PinnerDistance Education Rm.
Title IX CoordinatorCody Carmichael Distance Education Rm.
Mailing address: 5100 Old Main Hill Logan UT 84322
For further information regarding nondiscrimination please visit or contact:
U.S. Department of EducationOffice of Assistant Secretary for Civil Rights
*updated 09/2023
Employment Type
Part-Time
