Conference Event Manager
Conference Event Manager
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Job Description
Hotel:
Tulsa Renaissance6808 South 107th East Ave.Tulsa OK 74133Conference & Event ManagerFull timeAtrium SPIRIT where teamwork passion and appreciation ignite service excellence
Why The Tulsa Renaissance
- Nominated as one of the top places to work in the state of Oklahoma
- Free employee lunch made by our excellent kitchen staff
- We value diversity and encourage all associates to be themselves
- Positive team culture with opportunities for career advancement
- A team that genuinely cares about your success
Profile:
Telecommute: No
Bonus Eligible: No
Direct Reports: No
Reports To: Director of Events (DOE). If there is no Director of Events then Director Sales & Marketing (DOSM).
Primary Purpose:
As the Conference and Event Manager your primary role is to be the bridge between our clients and the hotel operations team. Youll ensure events are detailed and executed seamlessly by managing group and event sales bookings optimize revenues and uncover upsell opportunities while positively impacting our guests fellow associates and local communities.
Work Performed:
The Conference and Event Manager (CEM) will be tasked with the following duties responsibilities and assignments:
- Client Liaison: Directly communicate with clients to ensure all event documents are comprehensively prepared and finalized using tools and systems provided.
- Banquet Coordination: Oversee the timely distribution of Banquet Event Orders (BEOs) in line with hotel deadlines.
- Upselling & Client Communication: Present clients with potential upgrade opportunities collect necessary agreements and deposits and consistently communicate on group arrangements.
- Event Feedback & Management: Partner with hotel staff for preand postevent meetings including BEO review guaranteeing client satisfaction and collating feedback.
- Monitor guest room blocks ensuring contract adherence and optimizing revenue opportunities.
- Room Management: Monitor guest room allocations to ensure contract compliance while capitalizing on revenue opportunities. Alert clients about potential attrition charges for rooms and F&B if bookings or revenues are projected to fall short of the contract.
- Payment Management: Supervise the entire client payment process from initial deposits to the final bill.
- Booking & Documentation: Utilize the Hotel Sales & Catering software to meticulously document interactions and attach vital documents such as BEOs payment forms diagrams and agendas.
- Client Engagement: Coordinate onsite tours and virtual client meetings. Be onhand during key event moments to engage with clients ensure all details are executed correctly and address immediate requirements.
- Sales Support: Collaborate with the Director of Events and Director of Sales & Marketing in various sales activities which include guiding site tours promoting catering events and managing BEO documentation.
- Revenue Verification: Regularly audit banquet checks against our sales system to ensure accurate posting of revenues including items consumed during events.
- Billing Oversight: Review the full bill upon event completion ensuring alignment with our group closing checklist. This ensures timely and accurate billing by our accounting team.
- Commission and Loyalty Management: Process commission payments using the brands commission system award brand loyalty points to meeting planners and address discrepancies or issues such as group noshows. Collaborate with the client and front office for any corrective actions. Ensure VIP group reservations are correctly allocated.
- Meeting Participation: Actively engage in the BEO Group Resume PreCon Post Con and Group Scrub Meetings always being prepared to discuss the specifics of any assigned group(s).
- All other duties as required.
Qualifications:
Required Prior Experience:
Minimum two 2 years of Conference & Event servicing experience or two 2 years in hotel Event Services Banquet or Group Sales or an equivalent combination of education and experience.
Preferred Prior Experience:
Prior experience with the Group and/or Local Social Event market segments
Required Education:
High school diploma or equivalent
Preferred Education:
Bachelors degree in Business Administration Marketing Hotel and Restaurant Management or related major
Preferred Licenses/ Certification:
Certified Meeting Professional (CMP)
Required Technology:
Proficient in Microsoft Office
Preferred Technology:
Demonstrated experience with industry specific sales and catering programs including Microsoft Office (Salesforce) and/or CI/TY (Marriott) and Diagramming Tools like Social Tables particularly in detailing.
Banquet Event Orders (BEOs)
Travel:
Less than 20 travel requirement
Must possess a valid drivers license and reliable transportation and the ability to be available at off property meetings and
events with minimal notice.
Physical:
Up to 8 hours sitting at a desk and computer work
Other:
Excellent written and oral communication skills.
Competencies:
38 ORGANIZATIONAL AGILITY
Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies practices and procedures; understands the cultures of organizations.
37 NEGOTIATING
Can negotiate skillfully in tough situations with both internal and external groups; can settle differences with minimum noise; can win concessions without damaging relationships can be both direct and forceful as well as diplomatic; gains trust quickly of other parties to the negotiations; has a good sense of timing.
15 CUSTOMER FOCUS
Is dedicated to meeting the expectations and requirements of internal and external customers; gets firsthand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Whats In It For You
At Atrium Hospitality we believe in the power of Service Perseverance Inclusion Respect Innovation and Teamwork to create an environment where everyone thrives. We go above and beyond to deliver exceptional guest experiences overcome challenges together and embrace new ideas to improve.
- Career Growth & Learning 40 of our management hires are internal promotions!
- Get Paid When You Need It Daily Pay option available.
- Invest in Your Future 401k plans with company match.
- Comprehensive Health Coverage Medical dental and vision insurance options.
- Paid Time Off/Vacation Holiday Enjoy exclusive Atrium Traveler discounts to explore new destinations.
Actual compensation packages are based on a wide array of factors unique to each candidate including but not limited to skill set years & depth of experience certifications and specific office location. This may differ in other locations due to cost of labor considerations.
Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected Veteran status.
Notice of candidate Privacy Rights:
Required Experience:
Manager
Employment Type
Full-Time
