Office Assistant 2 12-2114
Office Assistant 2 12-2114
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Job Description
Job Description
- This position is open to Alaskan Residents only.Please check our residency definition to determine if you qualify.WHAT YOU WILL BE DOINGAs an Office Assistant 2 you will provide a full range of administrative support to the Alaska State Troopers for A Detachment South playing a vital role in the offices workflow which greatly contributes to our mission of ensuring public safety. You will perform various duties including judicial services incident management public information requests trooper payroll and general clerical duties. Additionally you will provided backup support for other assigned administrative tasks including civilian payroll evidence processing various projects inventory and surplus property disposal.
OUR ORGANIZATION MISSION AND CULTURE:
The Department of Public Safety (DPS) strives to preserve the peace enforce the law prevent and detect crime and protect life and property the administrative staff are a critical team member by ensuring the lights remain on workers paid and sticky notes are stocked. We serve as the backbone of our team and value attention to detail flexibility a heart for service and dedication to the mission of the Detachment. Your role is to support the troopers by taking the weight of many administrative and clerical tasks off their plates so they can be out in the field where their training and expertise are best used.THE BENEFITS OF JOINING OUR TEAM:
- Being a part of a team that is experienced friendly and above all hardworking
- A wide variety of duties skills and independent working
THE WORKING CONDITIONS YOU CAN EXPECT:
This position is located and works fulltime out of the Alaska State Trooper post in Ketchikan Alaska. The office environment includes administrative professionals commissioned staff and criminal intelligence professionals.
The daily work environment offers a variety of quiet work periods controlled chaos and potlucks. We work hard but also enjoy the camaraderie of our team
WHAT WE ARE LOOKING FOR:
THE DESIRED STRENGTHS MUST BE REFLECTED IN YOUR EXPERIENCELISTED IN YOUR APPLICATION PROFILE TO PROCEED IN THE HIRING PROCESS.- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
- Customer Service: Works with clients and customers (that is any individuals who use or receive the services or products that your work unit produces including the general public individuals who work in the agency other agencies or organizations outside the Government) to assess their needs provide information or assistance resolve their problems or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
- Manages and Organizes Information: Identifies a need; gathers organizes and maintains information; determines its importance and accuracy and communicates it by a variety of methods.
The Department of Public Safety strives to preserve the peace enforce the law prevent and detect crime and protect life and property. All positions support or carry out the Departments mission. If our mission interests you and this position embodies your strengths please consider joining our team.More information about the Department of Public Safety can be found on our website: Qualifications
High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience 3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note:
High school diploma equivalent means one of the following: 1 a G.E.D.; 2 completion of any basic adult education course equivalent to 480 class hours 16 weeks at 30 course hours per week); 3 acceptance in full standing by an accredited college or university; 4 highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.
Some position in this class may require skill in typing. Recruitment and selection may include this requirement.Additional Required Information
COVER LETTER
A cover letter is NOT required for this position.Your complete application will be used to determine which applicants will advance to theinterview phase of the recruitment and selection process.- CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read understand and agree to via signature an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position. - EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will berequired before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Thereforeall work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employers name your job title dates of employment and whether the employment was full or parttime. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIES
This recruitment may be used for more than one 1 vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callorin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
BACKGROUND CHECK
This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position and required access to APSIN an applicant with criminal convictions will not move forward in the selection process.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. ApplicantsmustmeetAlaska Residency Requirementsin order to be considered for employment at this time.Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) orif you are located in the Juneau area. Requests for information may also be emailed to
Contact Information
Angela Heck
Administrative Assistant 2
Phone:
Employment Type
Full-Time
