Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Knudtsen Chevrolet is seeking an Office Manager to join the Knudtsen family. Knudtsen is a family-owned and operated company thatprovides the community with new and used cars a full-service body shop and service departmentas well asGenuine GM Parts. At Knudtsenwe strive tobe a team and truly value our relationships with each other our customers and the community.
Applicants should be excited about working with people want to continue their own professional development and have the desire to be an integral part of a team. If this sounds like you come join our family for a rewarding opportunity in administration!
Our Core Values:
Relationships
Legacy
Passion
Excellence
Transparency
Why Knudtsen
At Knudtsen we are committed to our employees customersand the community in which we live work and play. We love supporting and attending local events and encourage our employees to get involved as well! Additionally we have some great benefits:
Employer sponsored health insurance - medical dental vision for employees and dependents
Life insurance plans
Paid holidays
Sick pay
Paid vacation
Employee purchase discounts
401(K) Retirement Savings Plan
Community service opportunities
Fitness room
Training and education assistance
Responsibilities
Hires trains and supervises office personnel.
Analyzes and organizes office operations and procedures.
Prepares a complete financial statement monthly according to dealership guidelines and the manufacturers format and time frame.
Controls all posted documents including time records vehicle deals commissions and additions and changes to inventory.
Reconcile the bank account and provide a daily cash report.
Controls petty cash amounts for dealership and sales department.
Provides a timely daily Axcessa report and keeps the dealer/general manager informed about trends.
Provides department managers with detailed financial and management reports.
Review entries made by accounting staff body shop CSR and service Warranty Administrator. Investigate unusual entries.
Reconcile select accounts/schedules.
Approves adjustments to inventory and receivable accounts.
Ensures that all manufacturer accounts including warranty claims rebates interest protection and co-op advertising accounts are current and accurate.
Closes month by processing accounting month-end within 10 business days.
Participates in the preparation of short and long-term forecasts.
Assists in completion of annual review/audit.
Ensures compliance with all government regulations.
During month end prepare manager bonuses and commissions to be paid out for payroll.
Prepares tax reports tax deposits and tax returns in a timely accurate manner.
Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
Administers charge-backs to F&I and charge-backs to vehicle gross.
Prepares monthly floor plan report for use in commission calculations.
Prepares sales commission/chargeback detail reports.
Manages the payoff of vehicle floor plan and works with bank representatives.
Approves new charge accounts and oversees collection of past due accounts.
Compiles information and prepares reports as requested by management and/or dealer principal.
Understand and be able to provide support to the Billing Manager with titling vsc/ancillary products etc.
Cross-trains a qualified substitute.
Maintains a professional appearance.
Attends managers meetings as requested.
Processes and posts payroll.
Posts body shop repair orders in DMS.
Other tasks as assigned.
Qualifications
Bachelors Degree in Business Administration.
4-6 years of previous automotive accounting experience or educational equivalent is required.
Basic computer skills working ability of Word Excel etc. and ability to learn database management software.
Proficient oral and written communication skills and the ability to read and interpret documents.
Have a valid drivers license.
Pass a motor vehicle report and possess a safe driving record.
Pass a criminal background check and drug test. Also subject to random drug testing at the companys request.
PHYSICAL DEMANDS and WORKING ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Office Manager may be required to stand for long periods of time sit for long periods of time walk with customers and team members lift and/or carry up to 20 pounds balance stoop kneel and crouch. While performing the duties of this job the employee is regularly required to talk listen and hear. The employee is frequently required to use hands to finger handle feel and reach with hands and arms. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment for the Office Manager varies but often is an office setting but could require occasional work throughout the Dealership. The Office Manager may be required to walk the dealership property and may encounter inclement weather. The Office Manager may also enter the service areas and be exposed to dangerous work environments and loud noises. The noise level in the work environment is usually quiet to moderately loud.
Knudtsen Dealerships and Auto Body Shops are an equal opportunity employer and prohibits discrimination/harassment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
Required Experience:
IC
Employment Type
Full-Time
