Invoicing Specialist
Invoicing Specialist
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Job Description
Job Title:Invoicing Specialist
Pay:$17/hour (Based on Experience)
Hours:Monday Friday 8:00 AM 4:30 PM
Job Type:TemptoHire
Location:Tulsa OK
Position Overview
We are currently seeking a detailorientedInvoicing Specialistto join our team in Tulsa. The ideal candidate will possess strong data entry skills proficiency with invoicing software and the ability to manage multiple priorities in a fastpaced environment.
Required Qualifications
Strong attention to detail and accuracy in data entry
Ability to work efficiently under tight deadlines
Proficient 10key data entry by touch
Excellent written and verbal communication skills
Strong multitasking and prioritization abilities
Proficiency in Microsoft Word and experience with Macola (or similar systems)
Previous experience in data entry invoicing or order management is preferred
Ability to work both independently and collaboratively in a team environment
Key Responsibilities
Enter new orders from sales representatives into the Macola system using Order Entry
Verify all order information (addresses part numbers pricing) for accuracy and investigate discrepancies
Ensure orders are processed before 10:30 AM and 3:30 PM deadlines for ontime shop pickup
Generate accurate shop orders for assembly and shipping
Process returned orders generate and send invoices to customers via email or mail
Manage incoming shipping order tickets from 13 agents nationwide ensuring timely and accurate invoicing and dispatch
Respond to customer agent and sales team inquiries related to invoices pricing and discounts
Enter and print Material Test Reports and Certificates of Conformance as requested
Update templates in Word with correct customer and part information
Assist in endofmonth sorting and mailing of invoice copies
Ensure all invoicing data entry and documentation meet internal accuracy and customerspecific requirements
Collaborate with departments such as Shipping and Sales to facilitate seamless order processing and customer support
Job Order#120541
Employment Type
Full Time
