Administrative Assistant

As the Administrative Assistant you will be responsible for providing daytoday administrative support to the Operations executives and their respective team(s) including coordinating calendars meetings expenses events travel correspondence and departmental initiatives. You will work in close collaboration with the Executive Assistant aligning on priorities coordinating tasks and receiving general guidance to ensure seamless support across the team and department.

• Provide general administrative support to the Managing Directors & broader team.
• Manage executives calendars in collaboration with the Executive Assistant liaising with other departments to coordinate meeting bookings efficiently.
• Work closely with the Executive Assistant and various teams to streamline workflows enhance team coordination and provide comprehensive departmental support often coordinating tasks and receiving general guidance from the Executive Assistant to ensure priorities are aligned.
• Assist with internal and external meeting room bookings including guest registration and catering arrangements as needed.
• Performs expense reporting and coordinates approval and processing of invoices.
• Assists in the creation of high quality onbrand communications and reports.
• Provides support and assists with departmental and team offsites and social events.
• Support the onboarding of new staff joining the team.
• Coordinates and books travel arrangements including flights hotels and visa requirements as needed.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other admins and teams to increase efficiency and provide overall departmental support.

Qualifications :

• College diploma or undergraduate degree is required.
• 25 years of relevant administrative support experience in a fastpaced professional environment prior experience in the financial services or related industry is an asset.
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management events scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word Excel PowerPoint Outlook Calendar) and comfort and interest in learning new applications.
• Extremely motivated eager to learn adaptable calm under pressure and professional.
• Able and willing to work flexible hours as required.
• Proven attention to accuracy and detail highly organized with the ability to prioritize and multitask.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture under pressure and with timesensitive deadlines
• Personable easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a teamoriented and openconcept environment.
• Exemplify our Guiding Principles of Integrity Partnership and High Performance.

Additional Information :

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At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc. please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies headhunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other website job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or website will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.

Remote Work :

No

Employment Type :

Fulltime