Event Coordinator-Oklahoma Recruitment Campus Experience
Event Coordinator-Oklahoma Recruitment Campus Experience
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1 Vacancy
Job Description
The Office of Admissions & Recruitment (OAR) works to bring in the next generation of Sooners. Our team operates from Norman as well as across the state nation and world. We provide support to incoming domestic and international freshman and transfer students as they navigate the college application and decision process. Additionally we partner with parents counselors and communities in providing resources to students interested in higher education. Our goal is to build a vibrant community with limitless potential by recruiting the most academically qualified students with a variety of educational service involvement and community experiences.
We need someone who exhibits:
Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe environment for students and families and team members including having emotional intelligence and selfawareness. Transparency professionalism and thoughtfulness in communication.
Care: Prioritization of creating the best experience possible for each person we encounter and at every step of the student experience. Providing service to others by being friendly welcoming and approachable. Commitment to collaboration and to being a team player with a positive attitude.
Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management OAR and OU; selfmotivation. Consistency in meeting deadlines and responding in a timely manner.
Innovation: Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the field of college enrollment management. A focus on innovation displaying an understanding of positive change and possessing a strong analytic ability. Efficiency by researching best practices making creativity a priority.
Essential Duties: Coordinates plans monitors logistics and provides support for events and conferences.
- Coordinate several annual oncampus and virtual recruitment events for prospective students to connect with the University of Oklahoma by developing event registration communication logistics and coordinating staff and student staff needs.
- Support all campus visit experiences including campus tours personalized visits and group experiences as a part of the Campus Experience Team within the Office of Admissions & Recruitment.
- Assist the Senior Assistant Director with coordinating academic partner events and planning large scale recruitment/nonrecruitment events and competitive research initiatives.
- Lead admissions & recruitment staff serving on several annual event committees from planning stages to and postevent feedback.
- Create strategy and experiences to ensure we meet the needs of the distinct population of prospective students the Office of Admissions & Recruitment actively recruits.
- Assist with coordinating personalized visits for prospective students and coordinate group tour experiences.
- Present engage and communicate with prospective students high school stakeholders and community/OU partners.
- Works with prospective students and their families throughout the admission scholarship housing financial aid and enrollment processes. This includes answering phone calls and reading admissions applications throughout cycle.
- Coordinates and executes logistical aspects of events and conferences including scheduling venue booking lodging travel catering and participant registration.
- Manages event communications budgeting reporting and onsite setup ensuring smooth operations and attendee engagement.
- Performs various duties as needed to successfully fulfill the function of the position.
Required Education: Bachelors degree AND:
- 12 months experience in event planning and coordination outreach or public relations.
Equivalency/Substitution:Will accept 48 months of related experience in lieu of the Bachelors degree for a total of 60 months experience.
Skills:
- Highly organized and ability to handle multiple projects and deadlines
- Detail oriented for accuracy of data and information
- Ability to accurately read and understand written materials and instructions
- Customer service skills
- Proficient in Microsoft Office (Word Outlook Excel and PowerPoint)
- Ability to effectively communicate verbally and in writing
Certifications:
- Valid Oklahoma Drivers License in order to drive University vehicles or ability to obtain within 30 days of hire date
Advertised Physical Requirements:
- Ability to engage in repetitive motions.
- Ability to communicate verbally in order to express oneself and exchange detailed information with others.
- Ability to lift up to 50 lbs.
- Frequent exposure to pressure caused by deadlines and busy periods.
- Requires contact with other departments and university officials.
- May be required to travel.
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
IC
Employment Type
Full-Time
