Administrative Assistant Associate Dean of Undergraduate and Graduate Studies
Administrative Assistant Associate Dean of Undergraduate and Graduate Studies
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$ 42100 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
An Administrative Assistant is being sought to support the Associate Dean of Undergraduate and Graduate Studies in the College of Education and ensure smooth functioning of their busy office.
Collaboration is vital in this role as the Administrative Assistant will work with numerous individuals across and outside of Penn State to complete these core responsibilities: administrative support to the Associate Dean strategic planning assistance curriculum proposal administration academic integrity coordination Graduate School policy interpretation and event management.
More specific responsibilities of the Administrative Assistant include but are not limited to:
Supporting the Associate Dean
Manage the Associate Deans calendar meetings travel and professional association roles. Assist with special projects research presentations and documentation. Handle correspondence and reports data collection and meeting minutes.
Strategic Planning Assistance
Assist with strategic planning processes accreditation reports and committee coordination. Provide input on strategic plans and longterm initiatives identify growth opportunities and recommend process improvements (using datadriven assessments). Manage the operational budget and approve budget transactions.
Curriculum Proposal Administration
Review and track curriculum proposals for the College of Education. Communicate with departments manage the proposal workflow and liaise with the Faculty Senate subcommittee on Curricular Affairs.
Academic Integrity Coordination
Guide faculty on academic integrity policies collect incident reports and liaise with the Office of Student Conduct. Arrange logistics for meetings and distribute case adjudication letters.
Graduate School Policy Interpretation
Interpret and align college policies with Graduate School policies. Serve as the main administrative contact coordinate graduate affairs meetings and manage fellowship and award nominations.
Event Management
Plan and manage college events oversee event staff and vendors develop marketing materials and assess event effectiveness. Coordinate commencement for the college. Engage with donors alumni and government officials.
The Administrative Assistant will also supervise several parttime employees working within the Deans Office in the College of Education. This will include training and mentoring along with evaluating and directing their work.
To complete the above responsibilities the Administrative Assistant will utilize leadership time management and organizational skills and a high level of professionalism and discretion.
After training the Administrative Assistant will also work with various software including Microsoft Office 365 as well as the following which are specific to Penn State:
LionPATH (Penn States student information system)
Graduate Admissions Decision System (GRADS)
Graduate Resources & Instruction Management System (GRIMS)
Penn State offers competitive benefits to fulltime employees including medical dental vision and retirement plans in addition to generous vacation time sick time paid holidays and 75 tuition discounts (including for a spouse and dependent children up to the age of 26. Please visit for more detailed information.
Education and Experience:
This position will be filled as at the level of Senior Support which requires a minimum of an Associate Degree and four years of relevant experience or an equivalent combination of education and experience.
Additional Qualifications:
Demonstrated ability to take initiative be detailedoriented and respond to changing priorities
Excellent verbal and written communication and interpersonal skills
Ability and willingness to learn jobrelated software
More Information:
The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belongingthat supports both broad and specific equity initiatives leverages theeducational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of thecommunity value belonging as a core strength and anessential element of the universitys teaching research and servicemission.
The salary range for this position including all possible grades is:
$42100.00 $61000.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Required Experience:
IC
Employment Type
Full-Time
