Junior Project Associate
Junior Project Associate
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Job Description
Overview
Job Summary:
Lead and manage the planning construction furniture installation voice/data circuit and IT equipment installation for field and corporate office projects. Need to understand project scope objectives and the role of team members to effectively coordinate the team and outcome. Manage construction architectural furniture and facility maintenance vendors. Coordinates with internal partners for the implementation of offices security audio/video and IT needs.
InOffice Requirement: Required inoffice presence at least 4 days per week
Responsibilities
Essential Functions:
The position impacts the organization by ensuring the readiness functionality and aesthetics of the field and corporate offices. This job is responsible for multiple projects and service request simultaneously as well as serves as a consultative partner to leadership therefore quick adaptive and creative thinking is a must.
Responsible for ensuring multiple projects (corporate and field) and successfully completed on time and on budget.
Work with and oversee General Contractors Landlords Property Managers Electricians Architects Signage Vendors Facilities/Property Managers and other associated trades throughout the buildout of multiple assigned projects.
Review floor plans construction documents and track construction progress to ensure timely opening of field offices.
Maintain and update both field project and corporate campus status reports.
Maintain and update CAFM (computer aided facility management) software to reflect current conditions occupancy levels and floor plans.
Coordinate several new furniture orders service requests and installs with furniture vendor.
Maintain archived project files related to corporate projects
Lead project meetings and manage project teams.
Communicate project status with key stakeholders.
Plan and schedule meetings and give direction with multiple internal departments and external vendors.
Consult with and assist lease transaction team on FF&E (Furniture Fixtures and Equipment) cost analysis and project charters.
Regularly updates facility schedule and weekly project tracking reports to Manager
Responsible for capital improvements and budget for assigned corporate building(s)
Leverages facilities partners to ensure assigned corporate building(s) are properly maintained which may require after hours work.
Responsible for tracking of project financial obligations.
Coordinate orders for furniture service. Ensures accuracy of quotes prior to Manager or Director signoff.
810 trips a year 23 days a trip) and/or as needed
Qualifications
Minimum Education and/or Experience:
College degree or corporate real estate experience preferred
Previous experience in a service industry preferred
Corporate Real Estate knowledge preferred
Experience with projects in multiple functions and industries
Skills/Abilities:
Problem solving skills are vital as issues arise during the construction planning and coordination process and must be addressed and resolved in a timely manner. To ensure timelines are met the position requires consistent communication and coordination with others.
A high level of customer service must be always present to not only our customers but both internal and external vendors. All of which include field offices and corporate personnel property managers construction personnel landlords and architects.
MS Office (Word Excel Outlook PowerPoint) Adobe Acrobat AutoCAD experience preferred MS Project.
Core Competencies:
Build relationships
Develop people
Lead change
Inspire Others
Think Critically
Communicate clearly
Create accountability
Benefits Overview:
Benefits are subject to change and may be subject to specific elections plan or program terms. This role is eligible for the following:
o Medical dental & vision
o Hospital plans
o 401(k) Retirement Plan Pretax and Roth posttax contributions available
o Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
o Company paid Short and longterm disability
o Health & Dependent Care Spending Accounts (HSA & DCFSA)
o Transportation benefits
o Employee Assistance Program
o Tuition Assistance
o Time Off/Leave (PTO Allegis Group Paid Family Leave Parental Leave)
Salary Range:
$56600 $84800
This position is bonus eligible.
The company is an equal opportunity employer and will consider all applications without regard to race sex age color religion national origin veteran status disability sexual orientation gender identity genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation such as the modification or adjustment of the job application process or interviewing process due to a disability please email Lauren Lara at or callfor other accommodation options.
Required Experience:
IC
Employment Type
Full-Time
