Purchasing Finance Coordinator
Purchasing Finance Coordinator
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Job Description
About Atomic:
Atomic Industries is a cuttingedge manufacturing startup specializing in AIpowered solutions for the tool and die industry. We leverage advanced technology to revolutionize traditional manufacturing processes delivering faster more efficient and scalable production capabilities. With a focus on innovation our team is driving the future of industrial manufacturing by combining deep industry expertise with stateoftheart AI and automation. At Atomic Industries were not just making toolswere shaping the future of manufacturing.
Position Overview:
The Purchasing & Finance Coordinator at Atomic Industries plays a crucial role in managing the companys purchasing accounts receivable and accounts payable functions within a cuttingedge techdriven environment. This position ensures the seamless operation of our financial processes leveraging modern software tools to drive efficiency and accuracy across all financial transactions.
Key Responsibilities:
Purchasing
Generate and process purchase orders (POs) to vendors ensuring product details quantities and pricing are accurate.
Maintain and update vendor information and purchase records in the companys cloudbased manufacturing platform.
Coordinate with vendors to confirm receipt of POs track delivery schedules and resolve any discrepancies.
Monitor inventory levels and collaborate with the Controller on inventory and job costing tasks using the companys manufacturing software.
Assist with the implementation and optimization of techdriven purchasing processes.
Accounts Receivable (AR)
Generate and send accurate customer invoices attaching all necessary documentation.
Monitor AR aging reports and follow up on overdue payments utilizing automated reminders and tracking tools.
Assist in preparing financial reports by providing AR data and insights.
Collaborate with the finance team to resolve billing discrepancies and improve AR processes through automation.
Accounts Payable (AP)
Receive review and process vendor invoices for payment using cloudbased AP solutions.
Reconcile vendor statements and resolve discrepancies promptly.
Ensure accurate coding of invoices to the appropriate general ledger accounts within QuickBooks Online.
Prepare and execute payments to vendors adhering to agreed payment terms and deadlines.
Assist with weekly electronic payment runs leveraging automated payment systems.
Prepare and issue 1099 forms as needed.
Monitor and optimize payment terms and cash discount potentials.
Ad Hoc Responsibilities
Complete and send credit applications tovendors;process customer credit applications as necessary.
Perform ad hoc accounting projects and tasks including support for the Controller with employee expenses reimbursements and communication regarding financial processes.
Assist with payroll review and processing.
Liaise with operations to assist with new hire setup on company systems.
Qualifications:
Bachelors degree in Accounting Finance Business Administration or a related field preferred.
23 years of experience in purchasing accounts payable and accounts receivable ideally in a techdriven environment.
Strong knowledge of accounting principles and financial processes.
Proficiency in accounting software (e.g. QuickBooks Online) and Microsoft Office Suite particularly Excel.
Familiarity with cloudbased financial tools and willingness to learn new software applications.
Exceptional attention to detail organizational skills and the ability to multitask in a fastpaced environment.
Strong communication and interpersonal skills with a proactive approach to problemsolving.
Key Competencies:
Techsavvy: Ability to navigate and adapt to various software applications and tools.
Efficiency: Capable of streamlining processes using modern technology.
Analytical: Skilled at interpreting financial data and providing insights.
Collaborative: Works well with crossfunctional teams especially in a techdriven setting.
Compensation and Benefits:
Salary Range: $75000 $85000 per year
Equity compensation
Full benefits package including health dental vision and retirement plans
Required Experience:
IC
Employment Type
Full-Time
