Payroll Administrator
Payroll Administrator
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Job Description
The Calgary SCOPE Society is a nonprofit agency committed to providing a wide range of high quality innovative services that support people with disabilities to be respected contributing members of Calgarys communities.
POSITION SUMMARY
The Calgary SCOPE Society is seeking an experienced reliable and taskoriented Payroll Administrator to join our administrative team.
WORKING CONDITIONS
This position is fulltime Monday to Friday 37.5 hours per week).
KEY RESPONSIBILITIES
- Process full cycle of semimonthly payrolls for 400 hourly and salary employees 4 per month) in a timely manner.
- Input new employee files into the accounting system.
- Complete file transfers from webbased scheduling software system to accounting system.
- Review sick time and statutory holiday eligibility.
- Maintain detailed records and documentation of payroll functions for audit purposes in accordance with statutory requirements (e.g. time/labour vacation pay leaves corrections retroactive pay increases authorized deductions and adjustments etc. Complete calculations for and generate manual cheques.
- Respond to phone calls emails or employee walkin inquiries regarding payroll and payroll discrepancies in a friendly and professional manner making the necessary adjustments/corrections as needed.
- Process and remit garnishments or other remuneration adjustments maintaining thorough documentation.
- Process provincial and federal tax remittances.
- Ensure compliance with Canadian payroll laws including deductions for taxes CPP EI and other statutory requirements and remain current on changes in payroll legislation and regulations.
- Work with human resources to ensure pay and employee records are accurate and up to date and the proper documentation and authorizations are received and validated e.g. employee information pay rates benefits deductions work permits employee status changes etc.
- Process records of employment for employees.
- Ensure authorized employee changes are entered correctly and in a timely manner.
- Process program staff expenses payments on a monthly basis.
- Process accounts payable transactions and journal entries as needed and reconcile payrollrelated entries for financial reporting.
- Complete yearend activities including preparing and filing of T4s and T2200s.
- Maintain the general filing system and file all correspondence. Provide analytical reporting and payroll metrics as required.
- Identify process improvements focusing on enhancing accuracy efficiency and overall payroll functionality.
QUALIFICATIONS AND EXPERIENCE
- Certificate or diploma in payroll business accounting or related discipline or a combination of education training and experience.
- 2 3 years experience in completing of full cycle payroll activities.
- Previous experience with Sage 300 and/or QuickBooks is considered an asset.
- Proficiency with Microsoft Office.
- Wellorganized and selfmotivated.
- Ability to work in a team in a cooperative manner.
- Ability to multitask and meet obligations in a deadline driven environment.
- Detailoriented with strong time management skills.
- Capable of handling confidential sensitive and personal information.
APPLICATION
To apply please submit a resume and cover letter by 11:59 PM on Sunday April 27th 2025 quoting the Payroll Administrator position to:
Human Resources Email:
We thank all applicants for their interest however only candidates selected for an interview will be contacted.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
