Lead Coordinator Office of the Vice-Deans
Lead Coordinator Office of the Vice-Deans
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Job Description
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Job Type:
EmployeeDuration in Months (for fixedterm jobs):
N/AJob Family:
Business Operations# of Open Positions:
1Faculty/Service Department:
Administration Common Law SectionCampus:
Main CampusUnion Affiliation:
SSUODate Posted:
April 17 2025Applications must be received BEFORE:
April 28 2025Hours per week:
35Salary Grade:
SSUO Grade 09Salary Range:
$69478.00 $87764.00About the Common Law Section of the Faculty of LawOver the past 20 years the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French and our faculty is one of the most accomplished in the country. We are an engaged Faculty and we have a strong culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada. We are leaders leaders in research leaders in the profession and leaders in our community. On any given day members of our faculty may be seen testifying before a Parliamentary committee providing expert commentary in the media or contributing to public policy debates on the issues of the day. We are the mostcited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to and interaction with the highest judges in the land to help foster an inclusive and highquality student experience.
Position purpose:
Advises the ViceDeans and the Chief Administrative Officer in a designated faculty concerning recruitment and selection performance management application of the APTPUO collective agreement and development relating to teaching staff as well as APUO workloads and financial components related to those workloads. Provides input to harmonize University policies and processes with the facultys strategic direction and initiatives.
Advises and ensures communication between the two ViceDeans University Senior Management and teaching staff relative to the APTPUO collective agreement. Analyzes issues to recommend interventions and implement solutions. Manages the two ViceDeans office activities administers committee administrative work (TPC and Hiring committees) and assists the ViceDeans in their administrative and financial duties. Acts as the primary point of contact between the central Academic Affairs and Labour Relations team and the faculty in regard to all APTPUO matters.
In this role your responsibilities will include among others:
Integration of University academic processes: Handles integration of academic management processes and systems within the designated faculty planning or management framework. Develops and maintains an indepth understanding of both legislation and University of Ottawa policies procedures and practices and their impact on the facultys academic operations. Helps develop local academic processes practices and databases and ensures they help achieve the faculty objectives.
Advisory services: Provides consulting services and support to the two ViceDeans on complex issues related to APTPUO teaching staff and the collective agreement as well as APUO workloads and financial components. Identifies problems issues and implications for senior management concerning operational plans and recommends solutions.
Labour relations: Advises and supports the Dean and the two ViceDeans on employee relations pertaining to the APTPUO collective agreement including workload performance promotions leave and other issues pertaining to the collective agreement. Investigates special cases and recommends courses of action. Collaborates with the faculty management team and the central Academic Affairs and Labour Relations team and resolves issues related to accommodations disability management harassment and other health and safety issues.
Recruitment and selection: Coordinates the posting and selection process for new professors and all of APTPUO in accordance with human resources policies and procedures and collective agreements. Implements selection processes for new departmental chairpersons and advises on matters related to management of teaching staff.
What you will bring:
Knowledge of administration normally acquired through postsecondary education or equivalent experience
Knowledge of and experience in applying practices and laws governing human resources for teaching staff
Knowledge of and experience in applying and interpreting collective agreements
Experience in a university environment
Experience using computer systems and software such as Windows word processors spreadsheets databases email and the internet
Experience in analysis with problemsolving skills
Ability to work with minimal supervision in a team environment under pressure with firm deadlines
Initiative leadership judgment and autonomy
Strong organizational and project management skills
Excellent communications and interpersonal skills
Proven ability to work with discretion and tact and to manage confidential files
Bilingualism French and English (spoken and written)
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and selfstarting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrierfree work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a frontline position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid19 as defined in Policy 129 Covid19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
IC
Employment Type
Full-Time
