Payroll Supervisor
Payroll Supervisor
Posted on :
23-04-2025
Employer Active
1 Vacancy
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Job Description
Job Description Summary
Under the general supervision of the Director of Payroll Services the Payroll Supervisor oversees timely and accurate processing of all pay cycles. Coordinates and prioritizes the daytoday payroll functions activities and schedules to meet deadlines and support university needs. Keeps current on labor laws for all jurisdictions in which Chapman operates. Acts as a liaison to HR partners to provide guidance builds working relationships and facilitates the flow of job data to payroll data. Makes recommendations for process improvement to support efficiency security and accuracy. Assists with payroll accounting journal entries and regulatory reports. Performs other payroll related duties as assigned.
Responsibilities
Planning & Directing: Coordinate and prioritize payroll input and processing for the weekly and monthly payrolls for all university employees ensuring accuracy and compliance with university policies and legal requirements. Compliance: Ensure compliance with federal state and local payroll wage and hour laws. Stay current on changes in payroll laws and regulations. International Compliance: Ensure that international employees complete and provide the necessary information such as the Glacier report to determine the individuals tax residency status treaty limit and FICA tax status. System Management: Maintain and update payroll system records including employee data pay rates direct deposit information and tax withholdings. Employee Support: Address and resolve payrollrelated inquiries and issues from employees promptly and professionally. Handle escalations for payrollrelated inquiries and issues. Interpret and apply labor law and university policy to employee situations to determine the appropriate course of action. Team Supervision: Provide daily guidance and support to payroll staff including student employees to ensure high performance and professional development. Training: Provide ongoing training and development for payroll staff to ensure compliance with new regulations and improved practices. Recordkeeping: Assist in the maintenance of payroll records logs and files in accordance with university policy and state and federal regulations. Payroll Processing: Process the monthly Faculty/Admin payroll. Ensure all handwrites and cost transfers are recorded in the appropriate month by overseeing and processing monthend payrolls. Reporting: Prepare and review weekly payroll reports including earnings deductions benefits taxes leave balances and check registers. Audits: Conduct regular audits of payroll procedures and records to ensure accuracy and compliance. Process Improvement: Identify and recommend process improvements to enhance the efficiency and accuracy of payroll operations. Payment Requests: Prepare and transmit requests to internal and external partners for wage payments foreign tax deposits credit union transfers union dues and other payrollrelated payments. Journal Entries: Prepare and post payrollrelated journal entries ensuring accuracy and proper account coding. MonthEnd Close: Assist the Director of Payroll in researching payroll expense entries and providing backup documentation as needed. System Testing: Participate in testing for tax updates image updates and tool upgrades to ensure payroll system integrity and compliance. Interdepartmental Meetings: Meet with HR and other departments as needed to maintain good working relationships with our campus partners. YearEnd Close: Assist the Director of Payroll with fiscal yearend close processes including researching payroll expense entries and providing backup documentation as needed. Performance Reviews: Provide input for annual performance reviews for payroll staff offering feedback and contributing to goal setting for professional development. Audits: Assist with internal and external audits as necessary providing required documentation and responding to auditor inquiries.
Required Qualifications
Bachelors degree in Accounting Finance Human Resources or related field or an equivalent combination of education and related work experience. Demonstrated knowledge of policies and procedures related to payroll. Demonstrated ability to independently research and solve problems. Experience interpreting complex state and federal tax codes associated with withholding. Displays organizational and planning skills necessary to handle multiple priorities for the timely completion of work assignments. Produces high volume quality work with minimal errors. Ability to work independently. Demonstrates experience with customer service in payroll related environment requiring excellent interpersonal and communication skills. Specific experience working with payroll practices and payment inquiries. Displays effective written and verbal communication skills to explain and resolve payroll matters. Experience using payroll software (e.g. ADP Workday Peoplesoft) including troubleshooting and implementation. Experience using Microsoft Office Suite particularly Excel. 23 years Supervisory experience. Demonstrates effective leadership qualities and the ability to promote team building and development. Ability to represent Financial Services in a professional and positive manager in all meetings. Ability to maintain a high level of confidentiality in handling sensitive matters. Ability to effectively work with diverse groups or individuals. A minimum of one year of experience in developing internal payroll processing procedures including form creation and systems testing.
Under the general supervision of the Director of Payroll Services the Payroll Supervisor oversees timely and accurate processing of all pay cycles. Coordinates and prioritizes the daytoday payroll functions activities and schedules to meet deadlines and support university needs. Keeps current on labor laws for all jurisdictions in which Chapman operates. Acts as a liaison to HR partners to provide guidance builds working relationships and facilitates the flow of job data to payroll data. Makes recommendations for process improvement to support efficiency security and accuracy. Assists with payroll accounting journal entries and regulatory reports. Performs other payroll related duties as assigned.
Responsibilities
Planning & Directing: Coordinate and prioritize payroll input and processing for the weekly and monthly payrolls for all university employees ensuring accuracy and compliance with university policies and legal requirements. Compliance: Ensure compliance with federal state and local payroll wage and hour laws. Stay current on changes in payroll laws and regulations. International Compliance: Ensure that international employees complete and provide the necessary information such as the Glacier report to determine the individuals tax residency status treaty limit and FICA tax status. System Management: Maintain and update payroll system records including employee data pay rates direct deposit information and tax withholdings. Employee Support: Address and resolve payrollrelated inquiries and issues from employees promptly and professionally. Handle escalations for payrollrelated inquiries and issues. Interpret and apply labor law and university policy to employee situations to determine the appropriate course of action. Team Supervision: Provide daily guidance and support to payroll staff including student employees to ensure high performance and professional development. Training: Provide ongoing training and development for payroll staff to ensure compliance with new regulations and improved practices. Recordkeeping: Assist in the maintenance of payroll records logs and files in accordance with university policy and state and federal regulations. Payroll Processing: Process the monthly Faculty/Admin payroll. Ensure all handwrites and cost transfers are recorded in the appropriate month by overseeing and processing monthend payrolls. Reporting: Prepare and review weekly payroll reports including earnings deductions benefits taxes leave balances and check registers. Audits: Conduct regular audits of payroll procedures and records to ensure accuracy and compliance. Process Improvement: Identify and recommend process improvements to enhance the efficiency and accuracy of payroll operations. Payment Requests: Prepare and transmit requests to internal and external partners for wage payments foreign tax deposits credit union transfers union dues and other payrollrelated payments. Journal Entries: Prepare and post payrollrelated journal entries ensuring accuracy and proper account coding. MonthEnd Close: Assist the Director of Payroll in researching payroll expense entries and providing backup documentation as needed. System Testing: Participate in testing for tax updates image updates and tool upgrades to ensure payroll system integrity and compliance. Interdepartmental Meetings: Meet with HR and other departments as needed to maintain good working relationships with our campus partners. YearEnd Close: Assist the Director of Payroll with fiscal yearend close processes including researching payroll expense entries and providing backup documentation as needed. Performance Reviews: Provide input for annual performance reviews for payroll staff offering feedback and contributing to goal setting for professional development. Audits: Assist with internal and external audits as necessary providing required documentation and responding to auditor inquiries.
Required Qualifications
Bachelors degree in Accounting Finance Human Resources or related field or an equivalent combination of education and related work experience. Demonstrated knowledge of policies and procedures related to payroll. Demonstrated ability to independently research and solve problems. Experience interpreting complex state and federal tax codes associated with withholding. Displays organizational and planning skills necessary to handle multiple priorities for the timely completion of work assignments. Produces high volume quality work with minimal errors. Ability to work independently. Demonstrates experience with customer service in payroll related environment requiring excellent interpersonal and communication skills. Specific experience working with payroll practices and payment inquiries. Displays effective written and verbal communication skills to explain and resolve payroll matters. Experience using payroll software (e.g. ADP Workday Peoplesoft) including troubleshooting and implementation. Experience using Microsoft Office Suite particularly Excel. 23 years Supervisory experience. Demonstrates effective leadership qualities and the ability to promote team building and development. Ability to represent Financial Services in a professional and positive manager in all meetings. Ability to maintain a high level of confidentiality in handling sensitive matters. Ability to effectively work with diverse groups or individuals. A minimum of one year of experience in developing internal payroll processing procedures including form creation and systems testing.
Required Experience:
Manager
Employment Type
Full Time
Key Skills
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