Event Coordinator Allergan Medical Institute
Event Coordinator Allergan Medical Institute
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Salary Not Disclosed
1 Vacancy
Job Description
The Event Coordinator Allergan Medical Institute (AMI) will be responsible for the coordination and of AMI training and educational events as well as planning and implementing the individual communication plans for the events. The role requires collaboration with the cross functional team and is expected to adhere to all compliance and regulatory requirements and manage expenses within the assigned budget. This is a unique opportunity to work with AbbVie recognised on the Fortune 100 Best Companies to Work For list for the 8th year in a row in 2025!
This opportunity is a full time 12 month MAX TERM contract.
KEY DUTIES AND RESPONSIBILITIES
- Support the Senior Manager Centre of Excellence (CoE) & Events to coordinate the events calendar and provide internal and external stakeholders with event status updates.
- Collaborate cross functionally with AMI medical marketing and infield teams.
- Coordinate the logistics for AMI events held at Allergan Aesthetics (AA) CoE and offsite. This includes but is not limited to:
- Venue selection
- Catering requirements
- Audio visual requirements
- Travel arrangements flights accommodation and transfers
- Paramedic
- Communications to both internal and external stakeholders
- Manage budget allocation
- Administer Pre and Post attendance reports and compile feedback
- Lead the onsite logistics for events held at Allergan Aesthetics CoE and manage the logistics for offsite events that are aligned to the AMI value proposition and AA strategy. Events may include Curriculum workshops Masterclasses standalone meetings 3rd party conference workshops KOL roadshows and cadaver workshops.
- On a monthly basis:
- Process invoices related to each event.
- Track expenses against agreed budget.
- Submit accruals.
- Submit expenses.
- Ensure all activities are compliant with Allergan Aesthetics compliance policies Medicines Australia & MTAA Codes
- Provide as needed or general administrative support to the wider AMI team as required.
- Report any adverse event within 24 hours as per Allergans policies and procedures.
- Support AA Quality Management System and internal auditing processes.
- Participate in AA WHS programs adhere to policies and promote a safe work environment at all times.
- Update the monthly Budget Tracker to ensure adherence to agreed budget.
- Complete timely and accurate logging of events in PRISM to ensure all event documentation is audit ready.
- Provide regular updates on the events conducted to ensure the high standard is maintained.
- Other ad hoc duties as required by the business.
Qualifications :
- Successful completion of an Administrative and/or Event Management Certificate or Diploma is desirable.
- Demonstrated success in an event coordinator role or administrative role.
- Experience within the pharmaceutical industry and / or within a sales environment is desirable.
- Good budgeting experience with strong numeracy skills.
- Intermediate skills in Microsoft Word Excel PowerPoint and Outlook.
- Knowledge of Medicines Australia & MTAA codes.
- Veeva & SAP skills desirable.
- Ability to work weekends and travel interstate when required.
Flexibility and Availability: In line with Australias Right to Disconnect legislation we recognise and respect employees right to refuse contact outside of their working hours unless such refusal is deemed unreasonable. As we operate in an international matrixed environment there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team.
Additional Information :
WAYS WE WORK
- All For One Abbvie; We weigh all decisions against the common good. We inspire share and create as a team. We solve problems for all rather than serving our immediate team.
- Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly embrace experimentation and learn what doesnt work and get on to what does.
- Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results staying keenly aware of the urgency in all we do.
- Clear & Courageous; Open honest candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test.
- Make Possibilities Real; We question with endless curiosity. Were never satisfied with good enoughpatients depend on us to deliver more. We challenge ourselves to find creative constructive solutions to turn possibilities into reality.
CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT
- AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers with each other business partners and suppliers.
- AbbVie as a responsible corporate citizen will adhere to these standards as well as to local national and international laws.
- All AbbVie employees are responsible for maintaining the Companys reputation for conduct in accordance with the highest level of business integrity ethics and compliance with the law.
- Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal.
- AbbVie is committed to operating with integrity driving innovation transforming lives serving our community and embracing diversity and inclusion.
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
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No
Employment Type :
Fulltime
Employment Type
Full-time
