Manager - Company Secretary
Manager - Company Secretary
Posted on :
22-04-2025
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1 Vacancy
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Job Description
The India Climate Collaborative (ICC) founded in 2020 by philanthropists and industry leaders is a firstofitskind collaborative operating at the intersection of climate and philanthropy in India. Our vision is to build a lowcarbon resilient India for the benefit of its people and natural environment. We do this by unlocking philanthropic capital identifying catalytic climate priorities and creating a connective infrastructure for impactful funding. We work in partnership with a diverse array of stakeholders including government agencies businesses nonprofits academic institutions think tanks and other philanthropic organisations. We were founded by some of Indias pre eminent corporate and philanthropic leaders including Rohini Nilekani Ratan Tata Anand Mahindra Nadir Godrej and others.
Our team is a small tightknit group driven by a shared passion for achieving the ICCs mission and vision. An ideal addition to our team is a selfstarter always willing to roll up their sleeves and get stuff done. We prefer candidates with a good eye for detail commitment to a high quality of output and a teamcentric mindset.
Role: The ICC seeks to engage a qualified Company Secretary to ensure comprehensive secretarial compliance focusing on efficient governance and adherence to statutory requirements.
- Key Responsibilities:
- Collaborate with Board members and senior management to develop finalize and circulate the agenda for meetings.
- Ensure that the agenda and back up items are sent to the Directors with sufficient time for them to review before the meeting.
- Organize prepare and keep ready all necessary documentation and materials needed for Board meetings.
- Coordinate logistics for meetings including scheduling sending invitations and venue arrangements (if in person meeting).
- Ensure compliance with meeting notice timelines and distribution requirements.
- Accurately draft and record Minutes of meetings ensuring all discussions resolutions and decisions are appropriately documented.
- Coordinate with relevant stakeholders to finalize the Minutes incorporating feedback from Board members where applicable.
- Distribute approved Minutes to appropriate persons and maintain records in accordance with legal and organizational requirements.
- Ensure adherence to applicable laws and regulations including Companies Act 2013 and other statutory guidelines relevant to notforprofit companies.
- Prepare and file statutory forms returns and reports with the Registrar of Companies and other regulatory bodies.
- Manage annual/periodical filings including annual returns financial statements and any other mandated disclosures.
- Maintain and update the statutory registers and records including registers of members directors and Minutes of all meetings.
- Update records in line with any changes including in the composition of the Board.
- Ensure safekeeping of all statutory documents and support document retrieval for audits or regulatory inspections.
- Prepare documents and coordinate logistics for AGMs/EGMs including notices resolutions and directors reports.
- Support voting processes and ensure that all AGM/EGM proceedings comply with statutory requirements.
- Draft AGM/EGM Minutes file requisite forms and ensure compliance with all postmeeting statutory requirements.
The below mentioned responsibilities are not comprehensive and subject to change
Agenda Drafting for Board Meetings and Committee Meetings
Board Meeting Preparation
Minutetaking and Finalization
Compliance Management
Record Maintenance and Documentation
Annual General Meetings (AGMs) Extra Ordinary General Meetings (EGMs) and Compliances
Deliverables
- Draft and finalize agenda for Board meetings and Committee meetings.
- Complete Board/Committee meeting preparation including material distribution.
- Draft and finalize Minutes for all Board/Committee meetings.
- File statutory forms returns and compliance documentation.
- Maintain accurate and updated statutory registers and records.
Experience Required:
- Minimum 710 years of work experience with at lease 3 years of experience in the notforprofit sector
- Expertise in secretarial practices compliance and governance for notforprofit entities.
- Knowledge of the Companies Act 2013 and other applicable regulations.
- Strong organizational and communication (oral as well as written) skills.
- Be able to demonstrate ability to use MS Office Suite (MS Word MS Excel MS PowerPoint) and cloud solutions such as One Drive and SharePoint.
Terms of employment: Consultant
Location: Mumbai
Timeline
Prospective candidates are encouraged to apply as soon as possible and will be interviewed on a rolling basis. Due to the small capacity of our team only shortlisted candidates will be contacted.
The India Climate Collaborative registered as the Council of Philanthropies for Climate Action is an equal opportunity employer.
Required Experience:
Manager
Employment Type
Full Time
Key Skills
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