Administrative Assistant
Administrative Assistant
Posted on :
21-04-2025
Employer Active
1 Vacancy
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Job Description
Job ID# PACAA
Administrative Assistant responsibilities include:
Handling administrative requests and queries from senior managers
Organizing and scheduling appointments with admin software
Planning meetings and taking detailed minutes
Administrative Assistant Job Description
Job brief
We are looking for a responsible Administrative Assistant to perform a variety of administrative research data entry customer service and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees assisting in daily office needs and managing our company s general administrative activities.
What does an Administrative Assistant do
Administrative Assistant responsibilities include making travel and meeting arrangements preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry we d like to talk with you.
Ultimately a successful Admin Assistant should ensure the efficient and smooth daytoday operation of our organization.
Responsibilities
Answer place and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email correspondence memos letters faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to clients
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Frequently asked questions
What does an Administrative Assistant do
Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work efficiently. Their job involves answering phone calls greeting visitors distributing mail and preparing communications.
What are the duties and responsibilities of an Administrative Assistant
Administrative Assistants assist with the daytoday operations of an office by doing tasks such as filing paperwork answering phone calls preparing documents for meetings and managing the calendar of their supervisors.
Who does an Administrative Assistant work with
Administrative Assistants typically report to a Managing Director unless assigned directly to a CEO or other executive. Most Administrative Assistants support the entire office in smaller companies and work with various department managers and staff.
Requirements
Requirements and Skills
Proven experience as an Administrative Assistant Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment like printers and fax machines
Proficiency with computers mobile devices internet word processing spreadsheet social media platforms and customer relationship software
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and research skills with the ability to multitask
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
What makes a good Administrative Assistant
Successful Administrative Assistants are effective communicators who speak clearly and are personable and welcoming when answering incoming calls. They use proper grammar and put people at ease when theyre on the phone or speaking oneonone with other staff members or customers.
Requirements and Skills Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency with computers, mobile devices, internet, word processing, spreadsheet, social media platforms and customer relationship software Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and research skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus What makes a good Administrative Assistant? Successful Administrative Assistants are effective communicators who speak clearly and are personable and welcoming when answering incoming calls. They use proper grammar and put people at ease when they're on the phone or speaking one-on-one with other staff members or customers.
Employment Type
Full Time
Key Skills
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