Administrative Assistant II University Police Department
Administrative Assistant II University Police Department
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Job Description
The College of Southern Nevadaappreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
- Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed applications will no longer be accepted.
If you are unable to attach the required documents to your online application or need assistance regarding the application process please contact the Talent Acquisition team within Human Resources via email at or callto be directed to the appropriate Recruiter.
Job Description
University Police Department (UPD) Southern Command invites applications for Administrative Assistant II. We appreciate your interest in employment at our growing division!
ROLE of the POSITION
This position will perform a variety of administrative tasks under the direction of the Finance Administration & Operations Manager for UPD. These tasks will primarily be responsible for staffing the frontdesk at the police station; providing direct support to internal and external constituents via phone online and in person serving as the face of the department assisting guests vendors deliveries and fingerprinting services. This employee will be expected to serve as a lead worker and supervise student employees and/or interns to staff the front desk of the police station. This is an on campus position.
This position will also assist department leadership and HR with daily administrative operations communications and event planning while maintaining effective and timely communication. This positions work often requires selfinitiating planning and a degree of independent judgement. It requires a significantly high level of creativity and communication with leadership teams at college university and other state and federal agencies with a high level of discretion and tact.
The position will also assist in the capacity of morale coordinator and may assist in the planning of recreational and team building events as well as the coordination/ of other events. This position will also work collaboratively with all Command staff in overseeing various administrative related tasks as assigned.
DEPARTMENT INFORMATION
The department is a fullservice police department comprised of patrol operations administration police dispatch and a detective division. Services include a canine program walking and bicycle patrols and a proactive selective traffic enforcement program and takes a leadership role in preparing the University to respond to largescale crises and events. The department consists of 113 employees. The patrol area for UPD encompasses all Nevada System of Higher Education facilities in the Las Vegas Metropolitan area. For more information please visit: Nevada System of Higher Education (NSHE) was established in 1865 and is currently comprised of two doctoralgranting universities a state college four comprehensive community colleges and one environmental research institute. The public system of higher education in Nevada is governed by the Board of Regents serving over 100000 students and 15000 employees.
Here at UNLV we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Reports annual listing of the nations most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
For more information visit us on line at: to DIVERSITY
The successful candidate will demonstrate support for diversity equity and inclusiveness as well as participate in maintaining a respectful positive work environment.
REQUIRED QUALIFICATIONS
Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.
Pursuant to NRS 284.4066 some positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to preemployment screening for controlled substances.
PREFERRED QUALIFICATIONS
Strong customer service orientation
Excellent management and organizational skills
Excellent communication skills
Ability to multitask
Problem solving skills
Confidentiality
Strong proficiency in Microsoft Office suite programs specifically: Excel Word and PowerPoint
NOTE TO APPLICANT
This position requires that a criminal background check be conducted on the candidate(s) selected for hire.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform jobrelated tasks.
Schedules are subject to change based on organizational needs.
SALARY
Grade 25 Step 1 salary $42636.96. Step means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170 salaries for initial appointments for classified positions typically begin at Step 1.
Generous compensation packages separate paid time off for annual and sick leave and holidays
Excellent health insurance including medical dental and vision
No state income tax
Comprehensive retirement plans and voluntary benefits programs
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses domestic partners and dependents
PERKS
Flexible work schedule (depending on your department)
Employee recognition and appreciation programs
UNLV athletics ticket discounts
Employee discount at UNLVs Student Wellness Recreation Center
Statewide employee purchase program discounts
Wellness programming for all UNLV faculty and staff at no cost
HOW TO APPLY
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran please attach your DD214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veterans status.
Attach ALL documents in the CV/Resume attachment section when applying.
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.
This recruitment will remain open until filled. Materials should be addressed to Judith Paulson Finance Administration & Operations Manager and must be submitted through Workday as we do not accept emailed materials. For assistance with the application process contact .
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Find Jobs process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday type Find Jobs in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number in the search box.
If you complete an application outside of the internal application process your application will be returned and you will have to reapply as an internal applicant which may delay your application.
EEO/AA STATEMENT
The University of Nevada Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a persons age 40 or older) disability whether actual or perceived by others (including serviceconnected disabilities) gender (including pregnancy related conditions) military status or military obligations sexual orientation gender identity or expression genetic information national origin race (including hair texture and protected hairstyles such as natural hairstyles afros bantu knots curls braids locks and twists) color or religion (protected classes). Discrimination on the basis of a protected class including unlawful harassment which is a form of discrimination is illegal under federal and state law. Where unlawful discrimination is found to have occurred UNLV will act to stop the unlawful discrimination to prevent its recurrence to remedy its effects and to discipline those responsible.
TITLE IX STATEMENT
The University of Nevada Las Vegas does not discriminate on the basis of sex in any education program or activity that it operates. Nondiscrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 20 U.S.C. 1681 et seq. and the corresponding implementation regulations 34 C.F.R. Part 106. The Universitys commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito J.D. Title IX Coordinator University of Nevada Las Vegas 4505 S. Maryland Parkway Box 451062 Las Vegas NVFrank and Estella Beam Hall (BEH) Room 553 Telephone:; Email: or to The Assistant Secretary of the United States Department of Education U.S. Department of Education Office for Civil Rights 400 Maryland Avenue SW Washington D.C.; Telephone:FAX:; TDD:; Email: ; or to both.
Information pertaining to the Universitys grievance procedures and grievance process including how to report or file a complaint of sex discrimination how to report or file a formal complaint of sexual harassment and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.
JOB CATEGORY
Classified
NoFullTime Equivalent
100.0Required Attachment(s)
Posting Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.
All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform jobrelated tasks.
Schedules are subject to change based on organizational needs.
CSN is responsive to serving the educational needs of a diverse and everchanging community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty professional staff or management positions (H1B Visas) in the absence of exceptional circumstances as defined by the USCIS.
Employment Type
Full-Time
