Research Administrator
Research Administrator
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Job Description
Job Title:Research Administrator
Department:Psychiatry and the Behavioral Sciences Keck School of Medicine of USC
Location:Health Sciences Campus (Hybrid)
Position Summary:
The Department of Psychiatry and the Behavioral Sciences at the Keck School of Medicine (KSOM) of USC is seeking aResearch Administrator to support our growing and dynamic research department. Reporting to theSenior Clinical Administrative Director II and working closely with the KSOM Office of Research Administration the Research Administrator will work closely with a team of highly motivated research investigators to manage financial and administrative research activities.
Key Responsibilities:
- Pre and PostAward Management:Oversee pre and postaward processes for research projects including contracts grants clinical trials and philanthropic funding.
- Clinical Trial Administration:Manage financial aspects of clinical trials including budget tracking investigator payments invoices and financial reporting for sponsors.
- Proposal Development:Assist principal investigators (PIs) in preparing administrative components of grant proposals within sponsored and nonsponsored research guidelines.
- Budget & Financial Oversight:Develop prepare and monitor project budgets ensuring compliance with financial and institutional policies.
- Regulatory Compliance:Collaborate with the Sponsored Project Accounting office to ensure proper award setup and compliance with costsharing requirements.
- Financial Reporting:Prepare grant award reports projections and monthly/quarterly research productivity and financial reports including maintaining a research dashboard.
- Process Improvement:Lead initiatives to improve efficiency in research administration reporting and award management.
- Team Leadership:Assist in managing other departmental research administrators and support hiring and onboarding of research staff.
- Collaboration & Liaison:Partner closelytheUSC Sponsored Projects Accounting (SPA) office Department of Contracts and GrantsKSOMOffice of Research Administration principal investigators research groups and external sponsorsto facilitate smooth research operations and ensure compliance with institutional and funding agency policies.
Minimum Qualifications:
- Bachelors degree or equivalent combination of education and experience
- 5 yearsof experience in pre and postaward management for federal and nonfederal grants/contracts in an academic setting
- 2 yearsof experience in financial management of clinical trials
- Strong knowledge of NIH and other sponsored award regulations
- Proficiency in financial forecasting accounting and data management systems
- Excellent communication organizational and analytical skills
Preferred Qualifications:
- 710 yearsof experience in contracts and grants coordination in a fastpaced academic environment
- 5 yearsof experience in clinical trial financial management
- Experience with USC systems including Workday Cayuse and Kuali
- Certified Research Administrator (CRA) preferred
Required Skills:
- Strong understanding of clinical trial methodologies and regulatory requirements
- Proficiency inExcelfor postaward financial management
- Strong interpersonal skills with acustomer serviceorientedmindset
- Ability to work independently and as part of a crossfunctional team
- Excellent time management and ability to prioritize workload effectively
- Strong financial data analysis reporting and presentation skills
Application Requirements:
Interested candidates should submit the following:
- Resume
- Cover letterdetailing interest in the position and fit with qualifications
- 35 references including at least three direct supervisors (letters of recommendation optional)
USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying to.
The annual base salary range for this position is$99645.78 $. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer equity federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.
Bachelors Degree
Combined experience/education as substitute for minimum education
Minimum Experience:
5 Years
Minimum Field of Experience:
Expert knowledge and fluency of governmental regulations (e.g. FAR A21 A110 A133
CAS). Knowledge and ability to understand interpret and communicate University policies
and procedures. Excellent oral written and communication skills. Excellent analytical
skills; demonstrated proficiency in Excel and webbased tools. Strong accounting skills;
knowledge of accounting principles. Expert in project management including managing
international collaborations and complex multisub award contracts. Knowledge of
personnel management including proposing effort for and training and hiring of students
postdoctorals academic appointments regular staff bargaining unit staff and consultants
along with the circumstances appropriate for each type of position.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone ator by email at. Inquiries will be treated as confidential to the extent permitted by law.
- Notice of Nondiscrimination
- Employment Equity
- Read USCs Clery Act Annual Security Report
- USC is a smokefree environment
- Digital Accessibility
If you are a current USC employee please apply to thisUSC job posting in Workday by copying and pasting this link into your browser:
Experience:Unclear Seniority
Employment Type
Full-Time
Key Skills
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