Office Assistant 3 12-1489
Office Assistant 3 12-1489
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Job Description
Job Description
- This position is open to Alaskan Residents only.Please check our residency definition to determine if you qualify.WHAT YOU WILL BE DOINGThis position is responsible for performing receptionist duties and providing clerical support for the Ketchikan Judicial Service Office. Key responsibilities include interacting with the public answering phones handling complex data entry conducting case research processing travel arrangements and performing other clerical tasks as needed. The role also involves supporting various administrative functions as assigned ensuring smooth and efficient office operations
OUR ORGANIZATION MISSION AND CULTURE:Our mission is public safety preserve the peace enforce the law prevent and detect crime and protect life and property. All positions within the Alaska State Troopers support or carry out this mission.
This position is one of a team of administrative staff that supports the operation of the Alaska State Troopers across the Southeast. Quality administrative support plays a key role in providing quality law enforcement to the community.
While the commissioned Troopers are on the front lines the civilian staff work just as hard ensuring everything behind the scenes is running smoothly. We are the backbone of our team and value attention to detail thoroughness timeliness and accuracy of work flexibility and dedication to the mission of A Detachment South and the Department of Public SafetyTHE BENEFITS OF JOINING OUR TEAM:
Being part of a team that is experienced friendly and above all hardworking.
Working in a welcoming and supportive environment with knowledge information and common goals shared by all.
Communicating with the courts District Attorneys and law enforcement within Alaska as well as throughout the United States.
The opportunity to learn and understand department regulations programs and policies while actively producing and completing meaningful work.
THE WORKING CONDITIONS YOU CAN EXPECT:
This position is located at the Ketchikan Judicial Office in the District Court Building in Ketchikan. The daily work environment consists of a small team of motivated and task driven individuals. Individuals must be able to work with frequent interruptions and be able to work well with others to be successful in this position. We work hard but also enjoy birthday cake groupsoup lunches and the comradery of our team
WHAT WE ARE LOOKING FOR:
THE DESIRED STRENGTHS MUST BE REFLECTED IN YOUR EXPERIENCELISTED IN YOUR APPLICATION PROFILE TO PROCEED IN THE HIRING PROCESS.- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills:Uses computers software applications databases and automated systems to accomplish work.
- Manages and Organizes Information:Identifies a need; gathers organizes and maintains information; determines its importance and accuracy and communicates it by a variety of methods.
- Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
The Department of Public Safety strives to preserve the peace enforce the law prevent and detect crime and protect life and property. All positions support or carry out the Departments mission. If our mission interests you and this position embodies your strengths please consider joining our team. Additional Required Information
COVER LETTER
A cover letter is NOT required for this position.Your complete application will be used to determine which applicants will advance to theinterview phase of the recruitment and selection process.- CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read understand and agree to via signature an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position. - EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will berequired before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Thereforeall work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employers name your job title dates of employment and whether the employment was full or parttime. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIES
This recruitment may be used for more than one 1 vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callorin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) orif you are located in the Juneau area. Requests for information may also be emailed to
BACKGROUND CHECK
This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position and required access to APSIN an applicant with criminal convictions will not move forward in the selection process.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. ApplicantsmustmeetAlaska Residency Requirementsin order to be considered for employment at this time.Contact Information
For specific information in reference to the position please contact the hiring manager: Angela Heck
Administrative Assistant 2
Phone:
Employment Type
Full-Time
