Administrative Assistant Part time
Administrative Assistant Part time
Posted on :
21-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
21-04-2025
Job Description
The ideal candidate will be responsible for providing administrative support to the board and executive team including scheduling and setting up inperson or virtual meetings training and events; preparing board package meeting minutes and record keeping.
This position will coordinate board recruiting adhere to various timelines guided by the by laws.
Additionally this role will serve various areas of the credit union with coordination of charitable giving and sponsorship oversight and the organization of promotional products. This is a position of trust and involves a high degree of confidential interactions.
Collaborates with executive and senior management to ensure the timely and accurate preparation and dissemination of monthly board meeting packets.
Serves as liaison and primary point of contact for the CEO and Board of Directors. Prepare and attend monthly Board of Directors meetings; Serves as recording secretary to the Board of Directors; Records and accurately transcribes minutes of Board meetings. Oversees record retention of monthly board meeting packet and related documents. Maintains board portal platform. Resolves discrepancies and handle complex problems as necessary. Prepares agendas and sends meeting notices as necessary. Organizes individual board committee meetings.
Arranges all details in hosting various officer and/or member functions such as the annual membership meeting annual strategic planning session and corporate event reservations; tracking expenses coordinating catering and organization of details.
Assists with the organization of sponsorships and charitable giving. Obtains necessary approvals monitors tracks and processes payments as necessary for approved charitable donations.
Coordinates orders and maintains general office supplies for both buildings. Maintains relationships with outside businesses equipment and supply vendors.
Manages the inventory of promotional products including purchasing and organization.
Greets guests and sets a positive office atmosphere.
May be requested to work in different areas of the CU as needed.
This position may have fluctuating hours per week depending upon Board schedule and inperson virtual and offsite events.
Maintains highest level of discretion and confidentiality in performance of duties
Participates in special credit union events including employee appreciation and community outreach initiatives.
Performs other duties and specialized or confidential administrative duties as assigned; Participates in special assignments and projects as requested by executive management.
Works in conjunction with other departments within the Credit Union to support each others needs and the needs of the Credit Union members and employees.
Complies with Credit Union policies and procedures and pertinent banking regulations; completes annual regulatory compliance testing as assigned per the terms of internal policy and other internal and offsite training as necessary.
Consistently represents the Credit Union in a professional manner through written and verbal communication attitude appearance work area and thorough knowledge of Credit Union products and services.
Associates degree or equivalent required.
This position will coordinate board recruiting adhere to various timelines guided by the by laws.
Additionally this role will serve various areas of the credit union with coordination of charitable giving and sponsorship oversight and the organization of promotional products. This is a position of trust and involves a high degree of confidential interactions.
Collaborates with executive and senior management to ensure the timely and accurate preparation and dissemination of monthly board meeting packets.
Serves as liaison and primary point of contact for the CEO and Board of Directors. Prepare and attend monthly Board of Directors meetings; Serves as recording secretary to the Board of Directors; Records and accurately transcribes minutes of Board meetings. Oversees record retention of monthly board meeting packet and related documents. Maintains board portal platform. Resolves discrepancies and handle complex problems as necessary. Prepares agendas and sends meeting notices as necessary. Organizes individual board committee meetings.
Arranges all details in hosting various officer and/or member functions such as the annual membership meeting annual strategic planning session and corporate event reservations; tracking expenses coordinating catering and organization of details.
Assists with the organization of sponsorships and charitable giving. Obtains necessary approvals monitors tracks and processes payments as necessary for approved charitable donations.
Coordinates orders and maintains general office supplies for both buildings. Maintains relationships with outside businesses equipment and supply vendors.
Manages the inventory of promotional products including purchasing and organization.
Greets guests and sets a positive office atmosphere.
May be requested to work in different areas of the CU as needed.
This position may have fluctuating hours per week depending upon Board schedule and inperson virtual and offsite events.
Maintains highest level of discretion and confidentiality in performance of duties
Participates in special credit union events including employee appreciation and community outreach initiatives.
Performs other duties and specialized or confidential administrative duties as assigned; Participates in special assignments and projects as requested by executive management.
Works in conjunction with other departments within the Credit Union to support each others needs and the needs of the Credit Union members and employees.
Complies with Credit Union policies and procedures and pertinent banking regulations; completes annual regulatory compliance testing as assigned per the terms of internal policy and other internal and offsite training as necessary.
Consistently represents the Credit Union in a professional manner through written and verbal communication attitude appearance work area and thorough knowledge of Credit Union products and services.
Associates degree or equivalent required.
Employment Type
Full-Time
Key Skills
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