Office Manager
Office Manager
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Job Description
Overview
We are designing the grid of the future!
Be a part of an innovative team shaping the grid of the future through advanced energy intelligence. For more than half a century Electric Power Engineers (EPE) has partnered with power and energy clients across the globe providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space we are focused on building a modern secure and resilient grid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.
Responsibilities
Join us in leading thechange!
This role will be responsible for managing the daily operations of EPE Headquarters ensuring that the workplace is organized and wellmaintained. The position will oversee the administrative tasks to include front desk operations planning and coordinating events facilities management scheduling and coordinating travel arrangements. This role requires excellent communication skills attention to detail and the ability to multitask in a fastpaced environment.
Howyou can make an impact:
Office Administration:
- Greet and welcome visitors with a friendly and professional demeanor.
- Answer and direct phone calls emails and other inquiries.
- Maintain a clean and organized reception area.
- Manage incoming and outgoing mail and packages.
- Track and manage office and facilityrelated expenses within approved budget. Assist in annual budget planning for office operations and facility management.
Event Planning:
- Plan coordinate and execute company events meetings and conferences ensuring all events run smoothly and efficiently.
- Negotiate and manage contracts with vendors.
- Prepare event materials agendas and presentations
Facilities Management:
- Oversee the maintenance and cleanliness of office facilities.
- Prepare conference rooms and facilities for meeting and events
- Coordinate with maintenance staff and external vendors for repairs and services.
- Provide support in setting up new office locations as needed and provide ongoing administrative support for those offices.
- Monitor and order office supplies lunchroom supplies and equipment as needed.
- Ensure compliance with office safety and security procedures.
Scheduling:
- Ensures timely scheduling of events and meetings
- Send reminders and followups for scheduled activities.
- Handle rescheduling and cancellations as necessary.
Travel Coordination:
- Arrange travel itineraries accommodations and transportation.
- Prepare travel expense reports and ensure timely reimbursement.
- Monitor travel budgets and ensure costeffective arrangements.
Qualifications
Bring your passion heres whats needed:
- High school diploma or equivalent; associate or bachelors degree preferred.
- Proven experience in office administration or a similar role
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Attention to detail and problemsolving skills.
How we support you:
- Comprehensive health and wellness benefits including medical dental and vision with 100 premium coverage foryou.
- Generous PTO and paid holidays
- Work with industry leaders
- 401K up to a 4 match 100 vested from day 1
- Flexible Work including hybrid and remote possibilities based on position.
Location: This position will be located onsite in our corporate office in Austin TX
Travel: Occasional travel may be needed 10 or less
EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster
If you are interested in applying for employment with EPE and need special assistance to apply for a posted position please send an email to:
ThirdParty Recruiting Notification
EPE does not accept unsolicited resumes fromthirdparty recruiters. Any unsolicited thirdparty resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information may be treated as a direct application from the person identified in the resume and will not be eligible for placement fee payment to the will not pay a fee to a thirdparty recruiter or agencywithout a previously signed thirdparty agreementand has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.
Required Experience:
IC
Employment Type
Full-Time
