Office ManagerExecutive Assistant
Office ManagerExecutive Assistant
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Job Description
Job Details
Description
Job Overview:
Based in our Woodlands TX Corporate Headquarters the Office Manager/Executive Assistant will be responsible for overseeing daily office operations while providing executivelevel administrative support to the leadership team. The ideal candidate will be a highly organized individual with strong communication skills an ability to prioritize tasks effectively and a proactive approach to problemsolving.
Key Responsibilities:
Office Management:
- Oversee the smooth operation of the office including maintaining office supplies equipment and facilities.
- Manage vendor relationships (e.g. IT support cleaning services office supplies).
- Coordinate office maintenance and improvements to ensure a comfortable and productive work environment.
- Handle incoming calls emails and visitors ensuring timely responses and effective communication.
Executive Support:
- Provide highlevel administrative support to executives including managing calendars scheduling meetings and preparing agendas.
- Handle confidential and sensitive information with discretion and professionalism.
- Prepare and organize reports presentations and other materials for meetings.
- Coordinate and manage executivelevel communications both internally and externally.
- Manage correspondence and follow up on action items from meetings.
Event Coordination:
- Plan and coordinate company events meetings and teambuilding activities.
- Support the planning and of conferences offsite meetings and employee recognition events.
Additional Administrative Support:
- Assist with project management and provide administrative support for special projects.
- Assist in onboarding new employees and managing office logistics for new hires.
Travel Coordination:
- Arrange complex travel itineraries including flights accommodations and ground transportation.
- Prepare detailed travel itineraries and handle lastminute changes or issues that arise.
- Work with the board/exec team to set up oversee and support Board of Director functions.
Document Management:
- Maintain and organize digital and physical filing systems.
- Ensure timely archiving and retrieval of company records and important documents.
Internal Communications:
- Act as a liaison between leadership and staff to streamline communication and ensure timely dissemination of important information.
- Draft internal communications memos or announcements as needed.
Cultural Fit
- Location: Onsite at our corporate HQ in The Woodlands TX.
- Work Environment: Fastpaced collaborative professional setting.
- Benefits: Insert info about PTO healthcare 401(k) etc.
- Company Culture: Emphasis on teamwork integrity and innovation.
Qualifications
What Makes You Successful in This Role:
- You thrive in dynamic environments and love wearing multiple hats.
- You anticipate needs before they arise and always stay one step ahead.
- You bring a sense of calm and order to complex situations.
- Youre discreet trustworthy and comfortable working with confidential information.
Required Qualifications:
- Proven experience as an office manager executive assistant or similar role.
- Strong organizational skills with a demonstrated ability to handle multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with office management software.
- Strong problemsolving skills and the ability to work independently with minimal supervision.
- Ability to maintain a high level of confidentiality.
- Exceptional time management and prioritization skills.
- Attention to detail and high standards of accuracy.
Preferred Qualifications:
- Experience with project management tools (e.g. Asana Trello or similar).
- Basic knowledge of bookkeeping or office finance management.
- Previous experience supporting Clevel executives or senior leadership.
Required Experience:
IC
Employment Type
Full-Time
