GPA Program Assistant
GPA Program Assistant
Posted on :
21-04-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 53000 - 58500
Vacancy
1 Vacancy
Posted on :
21-04-2025
Job Description
Department Information
- This position is only open to current Residents of Colorado.Incumbent will be required to complete work for CDE within Colorado.
Colorado Department of Education What We Do
The Colorado Department of Education (CDE) provides leadership resources support and accountability to the states 178 school districts 1888 schools over 53000 teachers and over 3200 administrators to help them build capacity to meet the needs of the states approximately 905000 public school students. In addition CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.
As the administrative arm of theState Board of Education CDE is responsible for implementing state and federal education laws disbursing state and federal funds holding schools and districts accountable for performance licensing all educators and providing public transparency of performance and financial data.
CDE is a valuesbased agency that serves students parents and the general public by protecting public trust through ensuring adherence to laws strong stewardship of public funds and accountability for student performance.
CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE be prepared to incorporate Integrity Equity Accountability Trust and commitment to Service in what you do.
Why Work For CDE
The work we do is rewarding and impacts the students families educators and communities across Colorado. Our leadership also promotes a culture that puts families and selfcare as a priority. Along with meaningful work and an environment that puts employees first the state also offers rich benefits that intend to make us an Employer of Choice!
The following is a summary of the benefits we offer:- Flexible work schedules and flexible workplace options that may include flexible working hours working from home working in the office and/or a hybrid working environment.
- Premier medical dental vision and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
- Employer paid shortterm disability and life insurance
- Up to 160 hours of Paid Family Medical Leave (PFML)
- 11 paid holidays per year
- Competitive vacation and sick leave accruals
- Retirement through the Public Employees Retirement Association (PERA)
- Employer paid RTD Eco Pass (certain restrictions may apply)
- Paid professional development opportunities
A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience education certifications and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range occasionally an offer is made below or above the posted range based upon this salary analysis. Description of Job
Work Environment:
This position is FulltimeHybrid(Remote/Home Office w/requirement to report to Work location per business needs).- Office hours are typically MonFri 8 am5 pm
- Extended hours during the evening or the weekend may be required by business needs
- 5 travel requiredto nonCDE locations/offsite locations
- A Remote (Home) office is required
- Required to report to the work location per business needs
- Essential Functions (ADAAA)
- LIGHT/Office environment:
- Required to sit view a computer screen and utilize a keyboard and mouse for extended periods of time
- May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally
- Required lifting bending stooping pushing walking etc.
- Light work usually requires walking or standing to a significant degree
- DL Not Required: Required to independently obtain and determine means to complete travel requirements. (For positions that only report to CDE locations and can use public transportation to complete that.
- LIGHT/Office environment:
If youre ready to be part of a vibrant inclusive and innovative office where your creativity and collaboration skills will be valued and celebrated then we invite you to apply for the role of GPA Program Assistant. As a GPA Program Assistant you will play a pivotal role in assisting our eightperson team with daytoday grants management tasks and often serving as the first line of communications for schools and districts accessing our Grants Administration Implementation and Navigation System (GAINS). You will be responsible for providing support in the implementation of the grants management system development of various procedures to support grant and award applications and reviews for state and federal grants administered through the Department of Education. This position will also handle administrative duties and responsibilities including management of user access to GAINS general office and program support for federal and state grants administered through this work unit. These supports include travel arrangements calendaring and scheduling; data entry and retrieval; file tracking and management; compiling and formatting content for internal and external communications; project management equipment and supplies ordering and inventory budgeting purchasing and accounting processes and paperwork.
The final salary is anticipated to fall within the posted salary range however could be higher or lower depending on the knowledge skills abilities and other qualifications of the preferred candidate while considering internal equity.
Major Duties and Responsibilities:- Provides administrative support for the Grants Program Administration Office
- Maintains calendars and manages scheduling of meetings for the Grants Program Administration office and School Finance division.
- Makes arrangements for and schedules meetings for GPA staff as needed
- Completes all appropriate CDE forms to ensure timelines are met for GPA requesting various arrangements to be made including forms for approval and reimbursement for instate travel and outofstate travel.
- Organizes and prepares regular internal meetings such as unit monthly meetings including arranging and securing meeting spaces sending and tracking invites and preparing agendas.
- Maintains records systems and electronic communication
- Assist other offices and program consultants for meetings as time permits
- Provides general office systems and operational support for Grants Program Administration Office
- Supports the daytoday operations of GAINS
- Assists with and supports grant and award program activities such as application development review and supports programs with monitoring and technical assistance tasks throughGAINS.
- Manages user access to GAINS including creating user accounts and roles for all Charter Schools Community Based Organizations and Nonpublic Schools and tracking and completing access request form submissions.
- Troubleshoot internal and external user GAINS access issues and resolve questions or route to appropriate staff
- Supports the creation of new organization profiles in GAINS by processing requests in coordination with the Grants Fiscal Unit.
- Maintains program budget human resources and other files for GPA
- Orders supplies as necessary for GPA
- Assists leadership in estimating and tracking operations and travel budgets and payroll expenses
- Provide supports for project and task management for the GPA leadership team
- Develops maintains and updates office organizational documents and Smartsheets
- Assist other offices and program consultants with administrative program support as time permits
- Supports internal and external communication for the Grants Program Administration Office
- Supports external communication efforts byRespondingto or routing incoming email from office email inboxes and phone requests from schools and districts.
- Coordinating drafting finalizing and submitting Grants Program Administration content for CDEs external communications.
- Coordinating GPA GAINS Office Hours by managing Zoom meeting details and tracking scheduling and assignments of content.
- Leading Grants Program Administration Office website development and serving as primary point of contact with CDE web management.
- Coordinating accessibility processes and protocols for GPA and serve as GPA accessibility champion.
- Managing GAINS Home Page Announcements and Updates
- Supports internal communication efforts by
- Disseminating guidance and technical assistance relating to grants development and reviews.
- Participating in Grants and Awards Procedures Development and supporting drafting and dissemination of internal procedures.
- Compiling and organizing agendasand distributing meeting notes.
- Serving as the designated staff member to check retrieve and deliver mail and packages for GPA.
- Supports external communication efforts byRespondingto or routing incoming email from office email inboxes and phone requests from schools and districts.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Experience Only:- Four years of experience in an occupational field related to education grants or general office administration.
- Appropriate education will substitute for the required experience on a yearforyear basis.
Education and Experience:- A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four 4 years
Qualifications for Success in the Position:- Ability to handle multiple tasks simultaneously and prioritize among multiple project demands
- Excellent written and oral communication skills
- Excellent customer service skills
- Ability to work with confidential information
- Strong written and verbal communication skills.
- Strong attention to detail (proofing work spelling grammar formatting etc..
- Demonstrated ability to effectively balance quality of work and productivity expectations
- Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts other CDE units)
- Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines
- Demonstrated ability to take initiative and exhibit a proactive approach to work
- Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized
- Demonstrated ability to work independently as well as on a team
- Ability and willingness to travel
- Prior experience working in or with schools districts or institutions of higher education or any public sector arena
- Expert proficiency in Microsoft Office and Google Suite Applications
- Experience in project or task management
- Experience in grants management
- Bachelors Degree in Education or related field
Conditions of Employment(Required):- Must be willing and able to submit to the prescreening process and pass a background check.
- Ability and willingness to independently determine obtain means and complete required travel 5
- Report to work locationper business needs
Supplemental Information
Complete Applications must include:
- Completed Online Application:Required Submitted through ourATS.
- Resume: Required
- Transcript:Required if using education to meet MQs Attached to the online application and meeting requirements as described under College Transcripts.
College Transcripts:If you are using education to qualify a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
**Failure to submit a complete application as defined above by the announcement closewill result in your application being removed from consideration.**
** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1 2024 any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classifications pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System including at Institutions of Higher Education is indicated in your application so that your timeinseries can be calculated accurately.
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as timesensitive correspondence such as exam information or notification will take place via email. Please set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spamfiltered email.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position you may protestthe action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at standard appeal form is available at: . If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax:. Phone:. The tenday deadline and these appeal procedures also apply to all charges of discrimination.
Equity Diversity and Inclusion (EDI) and Equal Employment Opportunity
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy a medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to .
Employment Type
Full-Time
Key Skills
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