Assistant Tradeshow Specialist
Assistant Tradeshow Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Hamamatsu one of the worlds largest suppliers of advanced light detectors and detector systems for industrial scientific and commercial applications has an immediate opening for an Assistant Tradeshow Manager in the Bridgewater NJ area. Our customer base is remarkably diverse; we serve Fortune 100 firms top research labs and innovative startups as well. Hamamatsus mission is to improve the welfare of society through the advancement of photonics technology.
What is the job
We are seeking an Assistant Tradeshow Manager to drive the planning and evaluation of trade shows that generate highquality sales leads and enhance brand visibility. This role involves strategic decisionmaking vendor coordination and datadriven analysis to ensure each event delivers measurable business impact. The ideal candidate will be responsible for managing 40 trade shows annually including budgeting logistics and postevent performance review. If you thrive in a fastpaced environment and have a passion for event marketing wed love to hear from you!
Responsibilities include:
- Strategic Event Planning and Management which includes:
- Develop annual trade show strategies in collaboration with the Tradeshow Manager Marketing and Sales leadership.
- Working with the Tradeshow Manager identify highpriority events allocate resources and create showspecific plans to meet business objectives.
- Maintain the trade show schedule and hotel information on SharePoint as needed.
- Assist with hotel reservations for Hamamatsu staff and our parent company visitors. Choose hotels monitor arrival/departure dates and send out confirmation numbers.
- Register exhibitor and guest badges.
- Vendor and Budget Oversight which includes:
- Negotiate and manage contracts under the oversite of the Tradeshow Manger with regard to designated vendors venues and thirdparty labor providers.
- Manage aspects of the trade show budget under the oversite of Tradeshow Manager ensuring cost efficiency while maintaining quality.
- Approve vendor expenditures within Tradeshow Manager defined budgetary guidelines.
- Making shipping arrangements of booth materials product samples banners literature and supplies to trade show sites.
- Inspect return shipments for missing samples and damages reporting repairs as needed.
- Supervision of Event including:
- Oversee onsite activities including booth installation vendor supervision and event staffing coordination.
- Instruct booth staff on podium/tabletop setup lead sheets and rules of conduct while working at a booth.
- Train and supervise temporary event staff ensuring adherence to company policies and trade show best practices.
- Assist in booth dismantling and prepare return shipment of materials to the warehouse or next show (original task).
- PostShow Analysis and Reporting including:
- Assisting with analyzing trade show performance including lead generation metrics and ROI.
- Present actionable insights and recommendations to Marketing leadership (including the Tradeshow Manager) for future events.
- Enter show leads into CRM (CE) and send postshow surveys.
- Inventory and Equipment Management including:
- Oversee and maintain trade show equipment ensuring proper storage and repair.
- Manage tradeshow sample stock at the warehouse maintain appearance of samples conduct yearly inventory and dispose of obsolete samples as instructed.
- Maintain and keep the warehouse clean and organized.
- Maintain inventory of all popup booths iPads laptops and other tradeshow equipment.
- Ensure the supply closet in the office is well stocked and organized.
- Process Improvement and Leadership Collaboration including:
- Serve as a liaison between departments (Marketing Sales IT) to ensure trade show needs are met and crossfunctional alignment occurs.
- Collaborate with the Trade Show Manager to recommend improvements for processes budgets or event planning.
- Provide input on vendor contracts cost optimizations and resource planning.
Required Qualifications:
- High School Diploma
- At least one year of experience coordinating trade shows or event planning
- Excellent written verbal communication skills
- Proficient in Microsoft office (Word Excel Power point) and databases
- Must be able to prioritize and handle multiple tasks
- Superior organizational and time management skills
- Highly collaborative team player
- Problem solving negotiation and interpersonal skills
- Attention to detail
- Flexibility to work outside of normal business hours if needed to address urgent matters (e.g. lost shipment)
Preferred Qualifications:
- Associate degree
- 23 years of experience in a similar role
- Experience in making shipping arrangements
Hamamatsu offers a competitive salary and excellent benefit package for fulltime employees which includes: Medical Dental Vision Prescription Life Insurance Vacation/Sick/Personal Time and Retirement Plans
This position may require working with or exposure to goods and information that may be subject to the jurisdiction of the US State Department ITAR regulations and the Commerce Departments CCL
Hamamatsu is an Equal Opportunity Employer. All applicants will receive fair and impartial consideration without regard to race religion color gender age national origin physical or mental disability genetic information veteran status gender identity sexual orientation or any other status protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources ator by email at . Please include your contact information and specific details about your required accommodation to support you during the job application process. Messages left for other purposes such as not being able to get into the careers website following up on an application or other nondisability related technical issues will not receive a response.
It is the policy of Hamamatsu Corporation not to sponsor immigration visas for employment applicants.
Required Experience:
Junior IC
Employment Type
Full-Time
