Administrative Assistant - Nursing Administration - Full Time - Days

This position will support our Vice President of Patient Care and CNO over our Monroe Regional and Hickman Hospitals while being stationed at Monroe Regional Hospital. This position will also offer support to the Nursing Office. Provides diversified administrative support including maintaining information systems creating reports taking minutes coordinating office functions etc. Also serves as liaison with divisional constituents in areas of responsibility. Must adhere to all organizational confidentiality standards and requirements.

KEY ACCOUNTABILITIES

1. Provides administrative support including managing data bases creating presentations compiling reports and other clerical tasks.
2. Manages written and electronic correspondence. Distributes internal and external paper mail and email. Prepares correspondence for appropriate signature. Tracks correspondence.
3. Develops compiles and maintains information databases spreadsheets and presentations. Prepares standing and ad hoc operational financial and performance reports. Maintains divisional and individual departmental files.
4. Greets and screens all incoming visitors answers telephone calls and records messages. Responds to inquiries which require a thorough knowledge of departmental policies and procedures. Demonstrates interaction skills to effectively work with all departmental and nondepartmental personnel.
5. Schedules and coordinates meetings events and itineraries as needed. Schedules appointments and meetings with participants. Prepares daily schedules for individuals within areas of responsibility. Prepares materials for daily meetings and events. Provides meeting and event support. Makes facility arrangements for meetings as assigned.
6. Transcribes types proofs a variety of materials e.g. correspondence manuscripts reports charts agendas/minutes of meetings etc. And distributes meeting minutes/documents as requested.
7. Coordinates divisional or departmental financial documentation. Travel and education requests. Accounts payable requests. Organizes financial and productivity reports copies and distributes as directed.
8. May serves as a liaison between patients and families; administrative clinical medical and support staff.
9. Upholds professional appearance and demeanor. Maintains a culture of excellence teamwork compassion and innovation within the department. Leads by example.

QUALIFICATIONS:

Education: High school diploma

Skills: Requires knowledge of hospital policy and procedure; written composition; organizational structure; and administrative office practice.

• Must have specialized training or demonstrate proficiency with the following personal computer software: Microsoft Outlook Word Excel and PowerPoint.
• Must demonstrate discretion in dealing with professional and personal situations.
• Must be able to understand directions and be able to communicate and respond to inquiries; requires effective interpersonal skills.
• Must be able to input and retrieve information from computer.
• Must be able to input and retrieve information from information databases; must type 60 words per minute and possess the ability to transcribe dictation.
• Must function as an integral member of a team.
• Must be able to work independently with minimal direction.

Years of Experience: 5 years administrative work or relative experience

PREFERRED QUALIFICATIONS

Education: Associate degree

Years of Experience: 10 years administrative work

WORKING CONDITIONS

Personal Protective Equipment: N/A

Physical Demands: Must be able to move about hospital facility and between workstations. Must be able to frequently move lift or carry light to medium heavy to heavy weight objects and materials.

The above list of accountabilities is intended to describe the general nature and level of work performed by the positions; it should not be considered exhaustive.

Qualified applicants will receive consideration for employment without regard to race color national origin ancestry religion sex/gender (including pregnancy) sexual orientation gender identity or gender expression age physical or mental disability military or protected veteran status citizenship familial or marital status genetics or other status protected by applicable law.

Equal Opportunity Employer/DrugFree Workplace