Administrative Support IV - 2

JMA Solutions has a fulltime opportunity available for an Administrative Support IV supporting the Federal Aviation Administration (FAA). The incumbent must provide administrative support to supervisors managers and employees in supporting the offices functions. Additionally the incumbent must apply established rules policies and procedures in carrying out all administrative and/or nontechnical functions.This position is part of a proposal we are sourcing and is ONSITE at one of the following locations: Washington D.C. Oklahoma City OK Anchorage AK and Egg Harbor Township NJ

For immediate consideration please send your resume to with the job title in the subject line.

Duties include but are not limited to:

• Provide office support and prepare documentation using various data systems and/or software including Microsoft Office Suite (Outlook Excel Word PowerPoint and Access) time entry system (i.e. CASTLE) government travel system (currently E2 Solutions) and other document management and data management systems as directed (e.g. Airports Document Management System SOAR etc.
• Receive review modify update track and distribute internal and external correspondence and other actions throughout their lifecycle
• Provide logistics support (i.e. meetings teleconferences etc. and phone management to include answering phones and addressing general inquires in a professional and courteous manner
• Maintain office files records and logs showing the status of actions and correspondence
• Ensure that routed document packets include all required documents and that all documents are signed approved and/or reviewed
• Perform file maintenance assuming responsibility for the accuracy of the filing
• Provide editorial support through various forms of correspondence as required by the COR
• Proofread and provide edits to include reviewing documentation for clarity spelling punctuation grammar and content
• Demonstrate knowledge of the offices functions to be able to coordinate the work of the office with the work of other offices such as Office of Chief Counsel (AGC) Office of Government and Industry Affairs (AGI) Office of Policy International Affairs and Environment (APL) etc.
• Provide office management to include calendar maintenance and scheduling appointments for the team and/or management
• Supply management to include ordering and tracking supply levels compiling requests from team for office supplies etc.

• Excellent written and verbal communications skills and be able to interface effectively with senior officials
• Be capable of providing guidance operational direction and coordination of administrative efforts of all office administrative personnel.
• Organizational planning skills and initiative are critical attributes for this position
• Be highly proficient in computer skills (i.e. Microsoft Office (Word Outlook PowerPoint Access and Excel)
• Possess strong writing proof reading and editorial skills
• Strong administrative services experience to include: administrative/clerical processes and procedures (which include performing a variety of administrative support functions related to travel training payroll supplies briefings reports files management dissemination of classified information and preparing correspondence etc.

EDUCATION: High School Diploma and 10 years of experience (Desired 3 years of FAA experience)

SALARY: $61000 $65000 depending on experience and education levels. JMA offers a full benefits package including vision health dental life insurance as well as a 401k match.

SECURITY CLEARANCE: Ability to obtain a Secret Clearance MUST BE A US CITIZEN)

JMA Solutions is an equal opportunity/affirmative action employer and does not discriminate against any applicant for employment on the basis of race color religion sex age sexual orientation gender identity national origin veteran status or physical impairment.