Administrative Coordinator 1/2/3
Administrative Coordinator 1/2/3
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Job Description
About this Job
Department MISSION
DCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.
Department VISION
We care for the well-being and safety of Louisianas people.
Department VALUES
Treating all people with dignity compassion and respect while providing services with integrity.
At The Department of Children and Family Services our mission is to empower communities and improve lives by delivering responsive inclusive and forward-thinking public services. We are proud to serve the people of Louisiana with integrity innovation and a deep commitment to equity.This is an essential position which provides support to the core mission of the Department of Children and Family Services Child Welfare Section. This position provides clerical programmatic and administrative support functions for staff and clients.If you are driven collaborative and ready to make an impact this could be the opportunity for you!
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization aswell as State Civil Service rules and all applicable federal and state laws.
Acting with Ethics and Integrity:The ability to be consistent honest and a trustworthy steward of State resources.
Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing Time:The ability to control your time to increase effectiveness efficiency or productivity.
Thinking Critically:The ability to generate ideas manipulate ideas and make unconventional connections to develop original approaches.
Valuing Diversity:The ability to develop an awareness of DEIBA challenges and craft personal plans that contribute to improving organizational cultures and environments.
Minimum Qualifications
- No experience or training is required.
Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
- Assist case managers with any changes needed (such as address changes child placement service authorizations case events etc.) into mainframe
- Assist case managers/workers in completion of forms retrieving case records name searches and other online research
- Process payments to facilities daycare centers vendors and foster parents
- Process all appropriate TIPS payment forms and batch in system
- Assist Child Welfare Specialists foster parents facilities vendors and day care centers regarding any payment issues
- Open stamp and distribute mail
- Answer telephone calls and direct them to the appropriate places
- Fax and log incoming or outgoing faxes
- Maintain a state of readiness to respond to disasters
Position-Specific Details:
Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.Work Schedule: Typically work hours are 8:00 am to 4:30 pm Monday Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
Career Progression:This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1 2 or 3. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.
Work Location:This vacancy is located in the Thibodaux Region in the Terrebonne Parish Child Welfare Office in Houma LA.
The actual starting salary depends on the education and experience of the selected applicant.In accordance with La. R.S. 46:51.2 the department shall conduct a State Central Registry (SCR) check for a potential employee of the department to determine whether or not said individuals name appears on a SCR subsequent to December 31 2009 and whose duties include: investigations of child abuse or neglect supervisory or disciplinary authority over children direct care to a child or performance of licensing surveys.
In accordance with state laws selected candidates must pass the following checks before any final job offer will be made Drug Test Criminal Background State Central Registry and Louisiana State Police Sex Offender and Child Predator Registry.NOTE: The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).
DCFS is an Equal Opportunity Employer and Louisiana is a State as a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in this application (i.e. relevant detailed experience/education). Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Hannah Sinagra
DCFS Human Resources
Required Experience:
IC
Employment Type
Unclear
