Estate and Admin Manager

We support peace and prosperity by building connections understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas to learn English to get a highquality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories we are on the ground in more than 100 countries. In 202122 we reached 650 million people.

Pay band:7

Salary range: EGPnegotiable

Location: Egypt Cairo

Department: International Operations

Contract Type: 1 year renewable

Closing Date: 24 April 2025 23:59 EET/ 22:59 UK time

You must have the legal right to work in Egypt at the time of application.

There is no relocation or sponsorship support.

British Council supports working in new ways such as hybrid working subject to full approval by line management and conditional upon our ability to provide the appropriate level of service. This may not be appropriate for all roles but can be explored at interview.

Role purpose

To deliver a highquality service supporting the business operations administration function and other functions that may require support. The role will support the achievement of British Council corporate standards and meet relevant polices/ procedures.

To be a key and proactive member of the business operations management team and line manager for other team members. Work as part of an efficient and effective team ensuring that the teams performance adds value to the delivery of objectives and to ensure that all risks compliance and business continuity are identified monitored managed and controlled.

To support management in communicating and delivering new initiatives and change programmes.

Main accountabilities but not limited to the following:

Relationship Management Suppliers and Services

• Manage local office wide procurement through procurement requests (PRs) with support of procurement team (Marketplace). Prepare quotation requests bids and supplier tenders and proposals for shared office services and suppliers. Invite assess and recommend suppliers. Establish and negotiate contract terms and conditions and maintain supplier relationships.
• Administer contract performance including delivery receipt warranty damages and insurance. Manage vendors reviews and evaluations.
• Manage the validity of formal documents related to utilities licenses taxes etc. And act as a point of contact with government offices.

Compliance / Risk / Information Management

• Apply Health and Safety regulations in cooperation with the Security Manager.
• Responsible for the implementation of information management plan Country Information Assurance Maturity Model (CIAMM) returns; manages contracts register offsite information storage and manage in accordance with policies and procedures maintains logs and follows up as per information retention and disposal requirements.
• Promote and support with country Equality Diversity and Inclusion (EDI) in department activities and provide the required evidence in timely manner.

Estates/facilities Management

• Manage and monitor facilities services including hard (building maintenance electricity HVAC etc) and soft services (cleaning catering transportation etc) in 4 British Council branches in Egypt.
• Ensure the optimal office/stores space utilization and best seating layout is applied in coordination with the British Council global estate.
• Manage premises renovation projects including technical and financial aspects and coordination with consultants contractors and local and global management teams.

UK appointed staff accommodation

• Ensure the British Council accommodation policy is applied when looking for accommodation for new staff arriving to Egypt
• Keep a record of reputable agents and review the agreements with these agents and ensure that they follow our requirements
• Negotiate the rent fees check contracts clauses terms and conditions and ensure that all ownership papers are checked by our lawyer before signing the lease with the landlord.

Administration

• Prepare budget/expenditure plans and cash flow for estate facilities and administration.
• Supervise the process of VISA requests/renewals for nonEgyptian staff.
• Manage office cars procurement insurance licensing maintenance schedules and drivers.

Leadership & Management

• Manage and monitor recruitment leaves and development of Estate facilities and administration team of 17 team members including 6 staff members directly report to her/him.
• Review the performance of estate and administration team on a quarterly basis.

Requirements of the role:

Essential

• English at Proficiency Level B2
• Fluent written and spoken Arabic
• University degree with:

. Engineering:
Construction civil electricity or mechanics OR

5year experience as a facilities manager in multinational multisites organization

OR

Certificate/affiliation from a reputed facilities management educational organization

Role specific knowledge and experience

• At least 2 years experience in a similar managerial role.
• Proven track record in general office administration and Facilities Management
• Experience in project management
• Experience in working in a multicultural organisation in an international context
• Project/event delivery experience including financial administration and facetoface and digital event planning
• Financial and resource management experience

Desirable

• Business administration certificate/diploma
• Project management certificate
• Facilities management certificate
• Experience in working in a matrix management structure.

A connected and trusted UK in a more connected and trusted world.

Equality Diversity and Inclusion(EDI) Statement

The British Council is committed to policies and practices of equality diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from underrepresented groups in particular but not exclusively on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council iscommitted to safeguarding children young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse maltreatment and exploitation as set out in article 19 UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks reference checks identity & criminal record checks in line with legal requirements and with the British Councils Safeguarding policies for Adults and Children.

If you have any problems with your application please email

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ASK HR email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.