DOC Jacksonville CC Confidential Assistant to the Warden
DOC Jacksonville CC Confidential Assistant to the Warden
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$ 6468 - 7231
1 Vacancy
Job Description
Job Requisition ID:46465
Closing Date: 04/29/2025
Agency:Department of Corrections
Class Title:ADMINISTRATIVE ASSISTANT II 00502
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary: $6.468; Anticipated Starting Salary Range: $6468 $7231/Month
Job Type: Salaried
Category:Full Time
County: Morgan
Number of Vacancies: 1
Merit Comp Code:Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100 CMS100b or any other document that is not a Resume or CV.
Posting Identification Number 46465
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Confidential Assistant to the Warden position located at Jacksonville Correctional Center serves as a confidential assistant to the Warden. This position performs highly confidential sensitive administrative tasks in a diverse agency. This position serves as liaison to IDOC Labor on employee grievances and contract issues and serves as the Employee Review Hearing Coordinator. The ideal candidate will be able to process information and materials in a timely manner and convey information effectively through both written and oral reporting. This position is responsible for overseeing all human resource transactions including participating in the Rutan interview process. The ideal candidate would be a self motivated task oriented organized individual with strong interpersonal skills. A background in policy and procedure would be a plus for our ideal candidate. We are looking for an energetic candidate looking to be an integral part of the Administrative Team working with both administrative staff at the institution level as well as executive staff at the Department of Corrections. We encourage all qualified applicants to apply.
Essential Functions
- Serves as Employee Review Officer reviews all Employee Review Board (ERB) recommendations for consistency and appropriateness of action.
- Serves as confidential assistant performing duties which are sensitive and controversial in nature and which have a direct impact on the credibility of agency operations and programs.
- Coordinates background investigation process for staff and volunteers.
- Serves as fullline supervisor.
- Serves as Media Liaison for Jacksonville Correctional Center.
- Establishes and maintains files for documents on pending requests for information studies and surveys.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four 4 years of college preferably with courses in public or business administration.
- Requires two 2 years of professional experience in a public or private organization.
Preferred Qualifications
- Prefers at least one 1 year of experience with employee discipline.
- Prefers the ability to work in a confidential setting.
- Prefers at least one 1 year of experience working in a correctional setting.
- Prefers at least two 2 years of personnel and labor relations policies and practices.
- Prefers excellent verbal and written communication skills.
- Prefers at least two 2 years of professional experience working with databases spreadsheets and word processing software.
- Prefers the ability to apply human relations skills in interaction with management representatives of government private industry and the public.
- Prefers at least one 1 year of experience researching and interpreting bargaining unit contracts.
- Prefers extensive knowledge of composition grammar spelling and punctuation.
Condition of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized by an employee regardless of position held is prohibited.
- Requires incumbent to become a Notary within the first four 4 months of being placed in the position and requires incumbent to maintain active Notary status once its obtained.
- This position has been found to meet the requirements in section 4A101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act 5 ILCS 420/4A et seq. requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 1509 Fines and penalties apply to untimely filings.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:MondayFriday 8:00am4:00pm; Saturday/Sunday off
Work Location:2268 E Morton Ave Jacksonville Illinois 62650
Agency Contact:
Posting Group: Public Safety; Leadership & Management
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
About the Agency:The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity equity and inclusion. This commitment is at the forefront of our operations hiring policies and procedures and training. We recognize the benefit of workplace empowerment the importance of diversity and fully support an environment where ALL employees are treated fairly respectfully and have equal access to opportunities and resources necessary to thrive and contribute to the agencys success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued respected and included. Through our commitment to Diversity Equity and Inclusion (DEI) we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including but not limited to racism ageism ableism sexism discrimination based on sexual orientation and gender and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody operating successful reentry programs and reducing victimization. Employees enjoy excellent benefits including health vision and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pretax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee you are entitled to a robust benefits package that includes:
Flexible work schedule in some program areas (Flexible time and hybrid options)
Health life vision and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan vesting at 10 years for Tier II
Full 20year retirement awards free health insurance during retirement.
Deferred compensation and other pretax benefits programs
Paid state holidays 1314 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
1025 Days of Paid Vacation time annually 10 days in year one of employment)
Personal sick and vacation rates modified for 12hour work schedules. (As applicable.
Employee Assistance Program and/or mental health resources
For more information about our benefits please follow this link:Bureau of Benefits ()
Employment Type
Full-Time
