Commercial Property Admin

Our team members share our core values with a passion for property management and enjoys the fast pace grow or die work environment! This self motivated individual will make the team excel and have a strong desire to learn. This individual will also communicate with radical transparency while ensuring the customer comes first always.

Position: Commercial Property Admin

Reports to: Director of Retail/Commercial

Position Type: NonExempt

Salary: $20$25 per hour

Location: 1212 Long Beach Blvd. Long Beach CA 90813

Job Responsibilities will include but are not limited to the following:

• Deposit checks post wires & lock box deposits
• Lease audits and abstracts (summaries)
• Contact vendors that submit invoices push Vendor Caf refer to support staff if necessary keep excel sheet to track communication continue to follow up if necessary
• Special Requests Same Day Check Requests Reimbursements if and as needed
• Coordinate and follow up with Tenant Issues
• Assisting with Rent collection functions
• Follow up on phone calls and screen for Steve so he can focus on income opportunities for BFPM
• Address all other mail items for the commercial property division.
• Monday/Wednesday/Friday: Work on DAs update master sheet
• Check Payscan Dashboard approve all on Property Manager Workflow assist with adding supporting documents on Steves workflow
• Monthly financial review/Budget Comparisons for each property can catch mistakes/issues prior to statements going to owners.
• Populating lease narratives/abstracts into Commercial program for more streamlined productivity/ setting up system alerts
• Tracking lease expirations options to extend renewals etc. coordinate with Steve.
• Activating lease renewals lease options amendments etc. in Yardi.
• CAM reconciliation review finalization & submission to tenants.
• Owner relations and commitments (i.e. weekly meetings monthly financial analysis/forecast cash balance etc..
• Tracking and requesting progress payments of all ongoing jobs/ capital improvements.
• Maintaining accurate & up to date lease records/ doing lease audits.
• Assist with Commercial Caf/ handling tenant payment issues.
• Deposit Accounting (movein/ moveout accounting)/ reports.
• Coordinate Clean & Shows and other property services (internet electric trash water janitorial).
• Sending Monthly Tenant Statements Yearly CAM adjustments & reconciliations and Tenant Memos (when necessary)
• Assisting with Vendor Shield Enrollment/Compliance.
• Communicating with vendors as needed.
• Assist with onboarding and closing out commercial properties.
• Work directly with accounting on owner issues etc.
• Loan covenant reporting on PNC lenders template.
• Maximizing DSCR to avoid triggering lender lock box on properties with those types of loans.
• Update Personal and Master DA list daily
• American Express Report
• Draft Memos (as requested)
• Fire exit/ Fire safety compliance/ Tracking
• Payscan/ Payables
• Check RPS box
• Attend admin meeting
• Host SOTC registration with admin team
• Other special projects related to commercial properties

Qualifications:

• Must have at least 13 years of commercial property management experience
• Ability to read interpret and fully understand commercial leases. In addition to abstracting leases and critical lease provisions.
• Basic Accounting knowledge
• Ability to respond effectively to the most sensitive inquiries or complaints in a timely and professional manner.
• Proficient in Microsoft Office especially Excel PowerPoint and Word.
• Experience with Yardi or similar software.

Beach Front Property Management Inc. is an equal opportunity employer and provides reasonable accommodations to applicants with disabilities. Beach Front Property Management Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race color national origin ancestry citizenship age physical or mental disability sex gender gender identity or expression change of sex or transgender status pregnancy childbirth breastfeeding medical condition reproductive health decision making religion creed marital status sexual orientation current or former military and veteran status genetic information or any other basis protected by federal state or local law.