Senior Staff Services Analyst

• Leads and performs complex professionalanalytical work pertaining to the review and analysis of departmental operations policies and procedures which may include ad hoc analyses of various statistical and fiscal data.
• Assigns coordinates schedules and monitors subordinates work; may provide training and instruction to subordinate employees.
• Performs advanced and specialized analytical assignments that typically include coordinating departmentwide functions and/or projects and require extensive knowledge of assigned administrative functions.
• Plans and coordinates studies of administrative and operational activities including fiscal operations budget preparation and control equipment usage staff patterns work flow space utilization affirmative action and training plans.
• Conducts statistical analysis of financial and caseload data.
• Conducts special studies of new and existing programs and special projects to determine feasibility resolve problems and increase efficiency including organizational technical and fiscal research and analysis (e.g. needs assessment survey analyses grant writing and program standards development).
• Meets with managers and executives to clarify and explain data resolve problems and prepare detailed budget and financial documents.
• Participates in the preparation of the departments annual budget including analysis and estimates of expenditures an projections of revenues.
• Prepares and monitors contracts and agreements with outside suppliers service providers leasing agents and others. Recommends solutions to address contractual problems. Enforces legal agreements to ensure contract compliance. Coordinates with the County Counsels Office for the preparation of agreements contracts and leases.
• Assists in the development and administration of competitive bid processes and contractual agreements.
• Determines reasons for variations in expenditures and revenue as compared to budget.
• Researches information on reviews and analyzes existing and new legislation regulations ordinances and court cases to determine their impact on programs practices policies and procedures.
• Serves as a resource to management regarding the administrative aspects of a program or staff service; represents the department in meetings with personnel from other departments and agencies.
• Makes oral presentations before committees boards commissions departmental staff advisory groups and/or community groups to provide information and recommendations advocate a position encourage participation and/or respond to questions.
• Provides courtroom testimony depositions and/or makes presentations to an Administrative Law Judge on behalf of the assigned department.
• Prepares and edits written documents (e.g. memos letters board letters reports manuals and other documents); including reports and summaries on a variety of policy directives procedures legislation ordinances regulations and laws; ensuring accuracy and correct language usage.
• Collaborates with County departments and agencies to assure crossfunctional projects such as class studies redistricting preparation of fee schedules capital projects and others align with Countywide goals and objectives.
• Analyzes and develops facility space projections to assist with capital budget planning. Prepares cost/benefit analyses of different facility and space options. Performs financial analyses on facilitiesrelated subjects and trends.
• Prioritizes workload in order to complete work in a timely manner and meet critical deadlines.
• May supervise the work of technical and/or clerical support staff.
• Performs related duties as assigned.

• General research terminology methodology practices and techniques to conduct research for the Department and for the analysis of complex data.
• Knowledge of basic descriptive statistics (i.e. mean median mode standard deviation) as well as advanced statistics and statistical techniques (e.g. correlations regression analyses).
• Computer database spreadsheet and word processing software applications.
• Methods and techniques for report preparation.
• The English language (i.e. composition spelling grammar and sentence structure).
• Complex organizational statements and reports.
• Principles of teamwork and teambuilding in order to work effectively as a member of a team and facilitate effective teamwork.
• Basic accounting principles.
• Cost benefit analysis

• Analyze a situation or problem including stressful situations accurately and objectively in order to identify and select alternatives identify potential consequences of proposed actions determine an effective course of action and implement recommendations in support of departmental objectives.
• Collect and analyze data and information in order to derive logical conclusions.
• Make sound decisions and independent judgments within established guidelines.
• Understand interpret and apply a variety of written information (e.g. laws rules regulations policies procedures Memoranda of Understanding court cases ordinances legislation manuals and directives) as they relate to various areas of responsibility in order to provide information and ensure compliance.
• Understand interpret and explain complex procedures rules and regulations to unit staff.
• Operate a computer to prepare results of analyses (i.e. reports tables charts and graphs) and perform operations (i.e. conduct research on the internet; collect input and retrieve data and information).
• Collect interpret and evaluate narrative and statistical data pertaining to fiscal and management matters.
• Perform budget grant and contract analysis preparation and monitoring.
• Express information and ideas orally in a clear concise organized manner by using proper diction grammar and volume so others will understand.
• Listen to and understand what other people are saying and ask questions as appropriate.
• Make effective oral presentations to and respond to questions from various groups including boards committees and the public.
• Communicate effectively in writing in order to prepare a variety of reports correspondence and memoranda in a clear concise organized and accurate manner.
• Create visually appealing and understandable training aids presentations tables charts graphs and other written documents using word processing programs spreadsheet programs and/or presentation software.
• Develop and maintain cooperative effective working relationships with coworkers representatives of community organizations state and local agencies and associations supervisors internal management and staff employee representatives and the public.
• Effectively mediate and resolve conflicts.
• Prioritize plan coordinate and organize simultaneous work assignments and projects to meet critical and competing deadlines.
• Remain flexible to changing priorities.
• Effectively represent the department to other departments and agencies and before public bodies.
• Exercise discretion and maintain confidentiality of information in all personnel matters.
• Display a high degree of initiative maturity integrity loyalty accountability creativity and good judgment.
• Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned including applicable laws rules regulations procedures and technical operations.
• Work under stressful conditions and in emotional and/or confrontational situations requiring responding to complaints or questions and/or instructing and persuading others.

Examination Information
Training & Experience Examination Weighted 100

The Training & Experience Examination is designed to elicit a range of specific information regarding each candidates knowledge skill abilities and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on predetermined rating criteria. All applicants must complete the entire examination to receive a score. To obtain a position on the eligible list candidates must receive a minimum rating of 70 on the examination.

Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.

Eligible List Information

A departmentalopen eligiblelist will be established for the county of Tuolumne. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.

Retest Period

Once you have taken the examination you may not retest for SIX 6 MONTHS from the established eligibility date.

Special Testing Arrangements

Special testing arrangements may be made to accommodate applicants for disability military or religious reasons. If you require such arrangements please contact CalHR at orupon notification that your application has been approved. Documentation from medical military school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.

Education Documents

If you are using education to meet the minimum qualifications you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.

General Information

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.

MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.

If you meet the requirements stated on this bulletin you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list.

General Qualifications: Applicants must possess essential personal qualifications including integrity initiative dependability good judgement the ability to work cooperatively with others and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process a background investigation may be required.

Equal Employment Opportunity

The Merit System Services program is committed to equal employment opportunity for all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.

Additional Information
The ability to speak read and write Spanish in addition to English would be an asset in this
position but is not required.
A valid drivers license may be required at the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a casebycase basis.
Positions may require preemployment screening including background checks and
fingerprinting.
Government agencies accessing US government information which include federal tax
information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include fingerprinting citizenship verification and local law enforcement checks. State agencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.

Benefits
Generous leave accruals
Step Increases upon each 2080 hours worked until max salary is reached
Longevity incentive
Medical dental vision insurance with substantial employer paid contribution
CalPERS retirement benefits