Administrative and Board Support Lead Administrator I - SDA
Administrative and Board Support Lead Administrator I - SDA
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Job Description
Summary
The position is responsible for specific administrative services operations & finance duties and process improvement. The position also provides key participation support to members of our board the Governance Council with lived/living experience of homelessness. The work is performed on an independent basis within established guidelines and procedures and may be asked to handle sensitive and/or dynamic situations. This position requires independent problemsolving skills and strong communication skills to work with a diverse group of staff contractors providers stakeholders and community members. The most competitive candidates will possess knowledge of the health housing and human service systems for persons experiencing homelessness in King County and have experience working with local governments and nonprofit organizations in the health human service and/or housing sectors.
This SDA is currently anticipated to last through December 2026. However funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result the end date of this position may be adjusted based on those decisions. The County and the Department continue to work to secure long term funding sources.This vacancy is being filled as a Special Duty opportunity and is only open to current King County eligible employees. For Special Duty Assignment interest you must be a Career Service Career Service Exempt or other regular (nontemporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King Jr. one of the most influential civil rights leaders in our nations history King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices strategies and policies that promote fairness justice and opportunity for all in our workplaces and our communities. With this commitment King County has adopted a proequity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights opportunities and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020 King County and Public Health committed to being intentionally antiracist and accountable to Black Indigenous and People of Color communities.
To learn more please visit Schedule
The normal work week is Monday through Friday 8 am 5 pm with some need to work outside those hours. The position is subject to the provisions of the Fair Labor Standards Act and is overtime eligible. The position will alternate between onsite and remote work each accounting for half of the time with the arrangement subject to change.
Work Location
Chinook Building 401 5th Avenue Seattle WA 98104 and other Public Health or contractor locations as needed.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Some of the work associated with this position will be performed through teleworking and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.
Job Duties
- Lead meeting planning and participant support schedule prepare and coordinate support and followup for inperson and virtual meetings for HCHN staff the HCHN Governance Council and its committees/workgroups the network of providers and other community forums.
- Provide or arrange supports for participants currently or formerly experiencing homelessness to access meetings (examples include coordinating incentives reserving space printing materials ordering food for inperson meetings etc.
- Take meeting minutes and summarize action steps.
- Utilize Microsoft Teams and SharePoint to centrally manage and coordinate program files; provide training and subject matter expertise to team members regarding these systems manage permissions provide ongoing support to team on use of these tools and on adoption of other new technologies.
- Provide information and support to management and staff on use of administrative policies and procedures regarding purchasing travel community meetings and more.
- Maintain program technological equipment and support its use by staff and community members including laptops video and audio equipment etc.
- Support team use of technology services for surveys scheduling communications etc.
- Lead purchasing responsibility for the program as a King County Pcard user (training available) process payments using Oracle iExpense/iProcurement.
- Reconcile document and track all purchases for goods and services and maintain a petty cash account according to King County policies and funder requirements.
- Lead process for staff travel requests serving as subject matter expert to travelers on steps to ensure policies and procedures are adhered to for approval and reimbursement.
- Lead process to support nonemployee travel within King County travel guidelines.
- Manage network communication including central email and phone regular newsletters updates on HCHN website and other public materials responding to public inquiries and maintaining contacts for program partners.
- Identify gaps in processes and initiate improvements to administrative communication and team coordination systems within the program and/or recommend improvements to division and department.
- Initiate or support ongoing improvements in standard work processes impacting the team providing training and consultation as needed.
- Inspire and create a positive work environment that promotes team unity while working with individuals from diverse backgrounds and/or those with lived experience of homelessness.
- Perform other duties as assigned.
Experience Qualifications Knowledge Skills
Our ideal candidate will demonstrate the following (Minimum):
- Demonstrated ability to work effectively with diverse individuals including people with lived/living experience of homelessness or other vulnerable populations.
- Skill in interpersonal relationships and demonstrated ability to work as a member of a team. Ability to be tactful compassionate and sensitive and treat others with respect.
- Demonstrated strong organizational skills experience in coordinating work assignments with and between staff members.
- Knowledge of informationgathering techniques.
- Skills in analytical thinking and problem solving.
- Basic knowledge of financial principles and practices and skill in mathematical calculation.
- Skill in oral and written communication including editing and proofreading skills.
- Demonstrated time management and selfdirection skills to work independently prioritize work and complete multiple tasks simultaneously with high accuracy.
- Experience providing excellent customer service maintains a calm and respectful demeanor and uses tact and discretion in difficult communications.
- Familiarity with the principles of deescalation and traumainformed and harm reduction practices especially in working with people with experience of homelessness.
- Demonstrated ability in tracking multiple ongoing projects producing detailed quality work within tight timeframes.
- Experience with the principles of equity and social justice and ability to apply them in the workplace.
- Intermediate to advanced skill in most common desktop workflow tools including but not limited to Excel Outlook Adobe Acrobat Teams and SharePoint
- Washington State Drivers License and/or the ability to travel throughout Seattle and King County to areas with limited or no public transportation in a timely manner.
The most competitive applicants will have the following experiences and qualifications (Desired):- Experience working with King Countys Oracle EBS Financial System.
- Experience with purchasing and handling petty cash.
- Knowledge of public health practices and terminology.
- Experience managing Microsoft Teams and/or SharePoint platforms.
- Experience using principles of deescalation and traumainformed and harm reduction practices especially in working with people with experience of homelessness.
- Experience working with homeless service agencies or programs.
Supplemental Information
Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.
Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply
Open to all eligible King County employees.
Application Process
The following items are required to be considered for this vacancy:
- NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
- Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted.
Necessary Special Requirements
- The selection process may include evaluation of application materials and supplemental questions interviewing and testing. You must completely fill out the application with your relevant education and work experience.
- The selected candidate must be able to pass a thorough background investigation but findings may not necessarily disqualify an applicant for employment.
- For more information on our selection process please refer to For tips on interviewing please visit are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Public Health relies on office automation (Microsoft Office) and webbased enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
- Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all Public Health positions.
- When Public Health responds to an emergency and in accordance with relevant CBA language and/or KC policy and procedures we may assign duties outside your regular job description. This may involve responding at any time including nights and weekends with possible deployment to locations other than the department.
- If you need a disability accommodation in the application or testing process please call the contact number listed on the job announcement.
Union Membership
NonRepresented
Contact
For more information about the application process please contact Christina Jamerson at.
Required Experience:
Unclear Seniority
Employment Type
Full Time
