Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Where Greatness Grows
The greatest achievements in history are borne from the greatness within people where human potential meets vision and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years the impact of our team is etched deeply within the core of our legacy. Beyond Bird this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on to the energy and resources that keep us moving we are powering our communities and shaping Canadas skylines coasttocoast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5000 with a range of professions backgrounds and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird you hold the pen and you write your story. As you unlock your potential you are surrounded by a team that supports you every step of the way.
Be a part of our team where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and longlasting relationships based on respect collaboration and a solutionfocused mindset. Bird is a place where you will unlock your potential and achieve your goals.
Location: Mississauga ONReports to: Senior Vice President & District Manager
The Executive Assistant will provide highlevel executive support and be the primary point of contact on all matters related to the Senior Vice Presidents office. This role is critical in supporting business operations coordinating administrative tasks and fostering a culture of professionalism and excellence.
What You Will Be Working On:
Leadership & Collaboration
Support a culture of integrity and the highest ethical standards.
Handle confidential and sensitive information with discretion and care.
Collaborate with the SVPs direct reports and other team members to ensure seamless support of the Operations Group.
Executive & Administrative Support
Anticipate and proactively address the SVPs daily and future needs.
Manage the SVPs calendar acting as a gatekeeper to optimize scheduling and time allocation.
Oversee front desk operations including managing the office receptionist providing desk coverage when needed and responding to general reception inquiries.
Screen calls emails and messages; route correspondence and respond to inquiries.
Draft confidential and professional communications including reports memos and meeting materials.
Coordinate and manage domestic travel arrangements (airfare hotels car rentals).
Prepare and submit accurate and timely expense reports.
Monitor and manage meeting requests calendars and materials.
Organize internal and external meetings including logistics such as room bookings catering and document prep.
Plan and execute office events (e.g. employee recognition birthdays engagement activities).
Provide additional administrative support across the Operations Group as needed.
Take on other special projects assigned by the SVP.
What We Are Looking For:
Experience:
1015 years of experience supporting senior executives in a corporate environment.
Previous experience in the construction industry is considered an asset.
Skills & Attributes:
Advanced proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook Visio).
Exceptional professionalism discretion and confidentiality.
Excellent written and verbal communication skills.
Highly organized with strong attention to detail.
Proactive mindset and strong followthrough skills.
Ability to manage shifting priorities and tight deadlines in a fastpaced environment.
Positive attitude with strong interpersonal skills and the ability to build relationships across all levels.
Flexibility to accommodate meetings across time zones or outside standard business hours.
Strong critical thinking and problemsolving skills.
We Put Safety First
A healthy and safe work environment is nonnegotiable. We build a culture of operational and psychological safety through engagement learning and leadership.
We Lead With Honesty
We speak and act with integrity clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
Bird is committed to diversity equity and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable perform better and achieve greater success. As such we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.
Employment Type
Full-Time
