Administrative Services Analyst III - Value Analysis Program
Administrative Services Analyst III - Value Analysis Program
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Job Description
ABOUT THE POSITION
The County of Riversides University Health System Medical Center department seeks an Administrative Services Analyst I/II to join their Value Analysis Program team.Under direction the incumbent will be responsible for validating positions negotiating contract terms analyzing pricing and spending reviewing nonstandard purchasing requests and assessing department usage/spending on supplies and equipment; and other administrative work as required.This position is located in Riverside.
The ideal candidate will have professional experience and/or knowledge with the following:
Minimum 3 years of experience with administrative work
Minimum 1 year of experience with contracts
Minimum 1 year of experience with vendor relations or procurement
Experience with Excel Power BI and AccessThis position has a 9/80 schedule 7:00am 4:30pm with nonpayday Friday off.
The Administrative Services Analyst I classification is a natural progression under fill for the class of Administrative Services Analyst II. Incumbents are eligible to promote to Administrative Services Analyst II after obtaining one year of experience as an Administrative Services Analyst I receiving a satisfactory performance evaluation and meeting the educational and/or experience requirements. Failure to meet the requirements to promote at the end of the probationary period will result in incumbents being returned to their former County classification or new hires being probationary released.
Meet the Team!RUHSMC WebsiteEXAMPLES OF ESSENTIAL DUTIES
- Administrative Services Analyst I:Conduct studies of operational service and programmatic activities including workflow organizational structure operating procedures space utilization facilities management equipment usage and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an ongoing basis to ensure conformance with established guidelines.
Monitor adherence to contract terms.
Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records reports and correspondence.
May direct train assign and evaluate subordinate clerical and technical personnel in the performance of routine tasks.Administrative Services Analyst II:Plan coordinate and conduct studies of administrative operational facilities management activities including fiscal operations budget preparation and control equipment usage staffing patterns workflow and space utilization.
Develop reports and recommendations for appropriate action based on the analysis of gathered data.
Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable based on program objectives and priorities; review financial data on an ongoing basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
Recommend and establish contract forms and procedures; monitor adherence to contract terms.
Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
Upon request develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
May direct train assign and evaluate subordinate clerical and technical personnel in the performance of standard tasks. MINIMUM QUALIFICATIONS
- Administrative Services Analyst I:OPTION I
Education: Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of fulltime experience equaling 30 semester or 45 quarter units of the required education.
OPTION II
Experience:Four years of paraprofessional experience in an administrative capacity.
OPTION III
Experience: One year as an Administrative Services Assistant with the County of Riverside.
ALL OPTIONS
Knowledge of: Principles of administration organization and management necessary to analyze and evaluate operations services and programs; principles and practices of fiscal management and/or budgetary control and/or contract monitoring.
Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures; interpret legislative and administrative mandates and regulations; establish and maintain effective working relationships with those contacted in course of work; communicate effectively in written and verbal form.Administrative Services Analyst II:OPTION I
Education: Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Administrative paraprofessional or technical experience may substitute for the required education on the basis of one year of fulltime experience equaling 30 semester or 45 quarter units of the required education.
Experience:One year of professional experience in an administrative capacity.
OPTION II
Education: Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Administrative paraprofessional or technical experience may substitute for the required education on the basis of one year of fulltime experience equaling 30 semester or 45 quarter units of the required education.
Experience:Two years of paraprofessional or technical experience in an administrative capacity.
OPTION III
Experience: One year as an Administrative Services Analyst I with the County of Riverside.
ALL OPTIONS
Knowledge of: Principles of administration organization and management necessary to analyze and evaluate operations services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.
Other RequirementsLicense: Possession of a valid California Drivers License may be required.
SUPPLEMENTAL INFORMATION
Questions regarding this position ContactRaven Padillaat.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member4 Form DD214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services NACES or Association of International Credential Evaluators Inc. AICE.
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other nonjobrelated factors.PreEmployment
All employment offers are contingent upon successful completion of preemployment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A preemployment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference preemployment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
Required Experience:
IC
Employment Type
Full-Time
