Executive Assistant Office of the President 999537

Xavier Universitys Office of the President is seeking a highly organized proactive and extremely detailoriented Executive Assistant to provide comprehensive administrative and executive support to the President and Chief of Staff. This critical role requires exceptional attention to detail exemplary planning skills as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser focus ability to anticipate the Presidents needs. As an ambassador of the Presidents office this role requires the highest level of Presidential professional standards and a deep commitment to our Jesuit Catholic mission. The ideal candidate would have a vocational passion for organization highlydetailed planning and accuracy. A positive resilient cando attitude is a must!

Responsibilities:

• Calendar Management: Manage and maintain the Presidents and Chief of Staffs highly complex calendar including scheduling meetings appointments and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.
• Logistics Management: Manage all 360 details surrounding the Presidents and Chief of Staff daytoday engagementsboth internal and external to campus. This will occasionally include support outside normal business hours.
• Daily Executive care: Maintain and ensure seamless on presidential protocols for all presidential operationsincluding wraparound executive care to support the Presidents daytoday rigorous schedule.
• Travel Arrangements: Coordinate all aspects of domestic and international travel including booking flights accommodations ground transportation and preparing detailed itineraries. Serve as oncall support when necessary.
• Document Preparation: Prepare edit and proofread correspondence reports presentations and other documents with accuracy and attention to detail.
• Project Support: Assist with special projects and initiatives related to presidential operations as assigned by the Chief of Staff.
• Other Duties: Perform other administrative and executive support duties as assigned by the Chief of Staff to ensure the Presidents optimal effectiveness.

Qualifications:

• Bachelors degree.
• 5 years of experience supporting a Clevel executive
• Proven experience in exceptionally managing complex calendars travel arrangements and meeting logistics.
• Strong written and verbal communication skills including strong grammar spelling and proofreading abilities.
• High proficiency in Microsoft Office Suite: Word Excel PowerPoint Outlook and Microsoft Teams.
• Exceptionally strong organizational and timemanagement skills with the ability to prioritize tasks and meet deadlines in a fastpaced environment.
• Highest level of professionalism integrity and discretion.
• Commitment to Xaviers Jesuit Catholic mission

To ensure consideration qualified/interested applicants must submit a cover letter resume and the names and contact information of three professional references on Xavier Universitys website. Applications will be reviewed immediately and accepted until the position closes at the Universitys discretion.

BENEFITS:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial educational health and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical dental vision and prescription coverage.
• Tax advantaged accounts including health savings account flexible spending accounts and dependent care account.
• Financial security via life and longterm disability insurance accident and illness insurance and retirement savings plans.
• Generous paid time off work options including vacation sick leave and holidays.
• Tuition remission for employees and their eligible dependents.