Human Resources Specialist

Title: Human Resources Specialist

Position Number:

Hiring Unit: RES & DEAN OF GRAD DIV SCH O&ES&T HAW NAT ENERGY INST

Location: UH Manoa Campus

Date Posted: April 4 2025

Closing Date: April 21 2025

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Fulltime

Month: 11month

Temporary/Permanent: Permanent

Duties and Responsibilities

• *Responsible for all aspects of HR management and administration including but not limited to classification/compensation recruitment and selection onboarding payroll leaves labor relations and employee benefits.
• *Manages the full life cycle of the recruitment process from job descriptions advertisement recruitment training to supervisors application review overseeing interview process salary placement analysis and offer letters to ensure fairness and adherence of appropriate policies and procedures.
• *Interprets and advises Director and staff on HR statutes union contracts University policies and procedures guidelines etc. and seeks further interpretation from appropriate system offices or other departments as needed.
• Formulates and/or recommends sound internal personnel procedures and practices. Exercises discretion and sound technical analyses to a variety of HR management or related issues.
• *Manages and audits I9s and participates in the EVerify program with USCIS.
• *Participates and responds to federal audits and compliance issues.
• *Prepares requests monitors validity and manages immigration visa for international faculty staff and visitors.
• *Develops trains and educates employees on human resource policies procedures and benefits and general operations procedures.
• *Administers FMLA program and benefits on a timely and accurate basis.
• *Manages processes and maintains workers compensation actions and temporary disability claims and workplace accident data in order to with comply OSHA 300 and 310 reporting guidelines.
• *Monitors employee performance appraisal/evaluation programs for executives and APTs. Trains department personnel and assists in identifying potential performance issues and addresses with supervisor in determining appropriate action plan.
• Prepares and updates organization charts and functional statements according to established policies and guidelines including reorganization requests.
• Supports the Director and department personnel committee on tenure promotion and contract renewal procedures.
• Drafts and prepares actions memorandums to appropriate parties for various HR related actions.
• Supports employee engagement activities such as employee service awards/recognition etc.
• *Manages internal position control file and manages files related documents for classification abolishment and extensions.
• Responds to Open Records requests in accordance with Freedom of Information Act and State Statute Chapter 92F and consults with the University General Counsel as necessary.
• Reviews approves and processes student assistants timesheets.
• Responds to unemployment insurance claims and represents unit at appeal hearings.
• Conducts workplace factfinding investigations on informal/formal complaints/union grievances. Interviews witnesses prepares wellwritten fact finding reports recommends disciplinary action or remedies as appropriate. Drafts decision making report on behalf of the Director as appropriate.
• Attends information/training sessions to keep abreast and updated on current trends and information related to human resources management.
• Maintains a collaborative and positive working relationship with staff UHM administrators other college offices and systemwide offices.
• Maintains confidentiality to include but not limited to information files and records that the incumbent may obtain or possess in accordance with federal and state laws and University of Hawaii policies.
• Serves as file custodian for all employee files and records in electronic and paper formats.
• Represents department on universitywide committees projects and initiatives and professional development.
• Other duties as assigned.

* Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in human resources management business administration education public administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with human resources administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software and spreadsheet software.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
9. Demonstrated knowledge of the principles practices and techniques of position classification and salary administration in higher education.
10. Working knowledge of human resources database management such as PeopleSoft and recruitment and onboarding platform such as NeoGov.
11. Experience processing immigration documentation for international hires.
12. Demonstrated ability to exercise judgment apply tack and discretion in resolving human resource issues and maintain confidentiality while communicating effectively in a variety of situations.
13. Demonstrated ability in independently organizing and prioritizing multiple and competing work assignments effectively to meet deadlines while exercising adaptability to changing priorities while maintaining a positive effective professional attitude while working in a fastpace environment.
14. Focused on providing a high level of customer service and followthrough.

Desirable Qualifications

1. Familiarity with UH and RCUH human resources policies and procedures.
2. Sensitivity to the criticalness and timeliness to support research endeavors.

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. The applicants should submit a cover letter indicating how you satisfy the minimum and desirable qualifications resume names and contact information (including email addresses) of 3 professional references and official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB please split the file and upload it as a supplemental attachment.

Inquiries: Michele Nuibe;;

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: