Secretary - Padnos College of Engineering Innovation Design Center

This position is responsible for supporting front desk operations at the Innovation Design Center (IDC) overseeing student workers and providing administrative assistance to the IDC Operations Manager. This position will also support the undergraduate assessment and accreditation work within the School of Engineering Padnos College of Engineering (PCE). Assessment support will include data and report management from courses students faculty/staff alumni employers and industrial partners for use in program improvement. Support for meetings and management of faculty staff and administrative information will also be included in this role. Accreditation support will include documentation and logistical assistance for the onsite/remote visit by the external accreditation team. This position will also provide support for the School of Engineering Graduate program the Padnos College of Engineering outreach activities and the School of Engineering Cooperative Education program. (Fulltime 30 hours/wk)

Essential Functions:

• Organize and maintain of all assessment and accreditation documents and develop support documentation (reports memorandums minutes visual display materials internal/external correspondence). Attend School of Engineering assessment meetings and prepare minutes.

• Work independently and within a team environment to prioritize and manage the overall workflow.

• Possess strong selfinitiative and selfmotivation

• Maintain strong focus and selfregulation under pressure in a fastpaced deadlineoriented environment.

• Utilize professional judgment and time and organizational management skills to prioritize and followthrough on responsibilities often with continual interruption.

• Demonstrate excellent oral written and interpersonal communication skills.

• Extract and present detailed and complex data in different formats for different audiences.

• Demonstrate proficiency in word processing and spreadsheet applications statistical/survey software tracking and database software and data collection analysis and interpretation tools.

• Maintain strong commitment to secure and confidential information.

• Manage multiple priorities in a complex challenging environment while overcoming a large assessment/accreditation learning curve and productively contributing to the overall team

• Organize program operations and informational repositories in an efficient and effective manner.

• Coordinate and schedule appointments meetings facilities and events.

• Support PCEC Outreach Coordinator and Student Services PSS in all outreach activities at the IDC building including prep work staffing and space reservations.

• Support the School of Engineering Graduate Program including assisting with graduate program applications student registration permits masters thesis defense arrangements MSE (Masters of Engineering) assessment and meeting minute preparation.

• Support the Innovation and Design Center daily front desk activities including hiring supervising and training of all student employees and managing process and workflow.

• Support the IDC Operations Manager.

• Support the School of Engineering Coop program including student registration report generation constituent surveys and endofsemester assessment reporting.
  

Required Qualifications:

• High school graduate or equivalent.

• Minimum of two years relevant work experience.

• Experience with various computer software applications such as Microsoft Office and/or equivalent.

• Ability to operate office equipment.

• Data entry experience.

• Typing and spelling competency.

• Possess strong verbal and written communication skills.

• Ability to provide quality customer service.

• Ability to work under pressure and meet deadlines.

• Ability to maintain satisfactory work performance and attendance records.

• Ability to successfully maintain positive intercultural and interpersonal relationships.
  

Preferred Qualifications:

• A bachelors degree preferably in a STEM (Science Engineering Technology or Mathematics) related field.

• Professional maturity accountability and project management skills to assist with assessment documentation/process development.

• Sincere interest and (or) experience in assessment/accreditation efforts.
  

Supervision Received: Receives supervision and work assignments from a designated supervisor although other staff members in the unit may provide work direction.

Supervision Exercised: May be responsible for the coordination of work assignments for student employees.

Salary: C2 Level. Minimum starting wage $18.36/hour

Job Type: FullTime 30 hours/wk .75 FTE)

Campus: Pew Campus Grand Rapids

How to Apply:Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application you will be required to provide names phone numbers and email addresses for three professional references.

If you have questions about the position please reach out to search chair Ryan Aldridge . If you need technical assistance email Human Resources at

Application Deadline: April 23rd at 11:59pm

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act 2008 Section 504 of the Rehabilitation Act of 1973 and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.See TDD Callers: Call Michigan Relay Center at 711 (in State) or(out of State).

Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer which includes providing equal opportunity for racial and ethnic minorities women protected veterans and individuals with disabilities. University policy extends protections to additional identities.