Project Administrator
Project Administrator
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$ 55000 - 65000
1 Vacancy
Job Description
The Project Administrator plays a vital role in supporting project managers and engineers by handling nontechnical administrative tasks allowing them to focus on project and technical expertise. The ideal candidate will be detailoriented capable of multitasking and possess excellent communication skills. Responsibilities will include such nontechnical tasks as document preparation project database management meeting coordination external correspondence internal cross office liaison reporting resource coordination and quality assurance. Additional duties include supporting marketing proposals contract administration and maintaining office supplies and equipment.
You will love our FullSpectrum Approach! It provides our team with a deeper understanding and appreciation for all aspects of the development process. Across all 11 inhouse disciplines each team brings a multidisciplinary mindset to every project every single day. The Project Administrator role directly contributes to that success by streamlining project administration and enhancing efficiency.
Responsibilities:
- Provide administrative support to Project Managers and Engineers including document preparation reports correspondence and presentation assistance.
- Set up maintain and organize electronic project folders including contracts permits RFIs and submittals.
- Coordinate meetings prepare agendas take meeting minutes and manage followups.
- Assist with marketing proposals contract administration and office supply management.
- Support project tracking including workload updates proposal tracking and database maintenance.
- Customer service oriented; treats every interaction with staff clients subconsultants contractors and municipalities as an opportunity to market Galloways capabilities.
- Coordinate resources such as equipment materials and manpower as directed.
- Manage logistics including submittals deliveries and arranging meals for meetings.
- Support quality assurance processes by maintaining standards compliance documentation and records.
Requirements
Minimum Requirements:
- High School diploma required. Associate or bachelors degree in business administration Accounting or Finance preferred or equivalent work experience.
- Typically 2 years of progressive experience in project administration or project accounting. A background in architectural consulting engineering interior design or professional services firm is preferred.
- Proficiency in project management software and MS Office Suite (Word Excel PowerPoint Project).
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Attention to detail and the ability to manage multiple tasks and deadlines.
- Excellent communication skills with a proactive approach to problemsolving
- Valid State drivers license required.
Benefits
The estimated starting base salary for this role is $55000 $65000.
Collaboration people and community are highly regarded values at Galloway. We continually strive to provide an exceptional environment that fosters our purpose of enriching peoples passions. Through our training opportunities Associate Program and culture of promote from within your growth potential has no limit. We want you to bring your entrepreneurial spirit work ethic and unique skillset to our team
We are proud of the manyawardswe have received that reflect our focus on great teams quality of services and continued growth.
As a peoplefocused company our employeebenefitsare 100 paid providing some of the best benefits in the industry. You may also be eligible to receive biannual bonuses and profit sharing.
If you require an accommodation we are happy to discuss this with you. Please contact our People Department:
Applicants must be legally authorized to work for Galloway & Company Inc. in the U.S. without employersponsorship. We do not sponsor H1B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Required Experience:
Unclear Seniority
Employment Type
Contract
