Contract Services Coordinator

Make a Difference with DHSS

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and wellbeing fostering selfsufficiency and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kickstart your profession.

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• Coordinates various consultant or contractor activities from advertising for bids through of the actual agreement/contract to ensure timely completion and compliance with quality control standards.
  
• Serves as liaison between management contract administration and contractor or consultant firms regarding the contract/consultant process; provides research interpretation and resolves problems as necessary.
  
• Develops methodology to rate vendors for prequalification; provides background data regarding contractors/consultants to the selection committees.
  
• Chair or serves on Selection Committee and Short List Committee or on other committees as required in the contracting process; monitors committee action and ensures compliance with all legal and regulatory guidelines. Oversees maintenance and distribution of required documentation.
  
• Develops and implements standards for preparing legal agreements/contracts. Provides consultation and technical assistance to department staff in preparing legal agreements. Reviews final agreements and has quality control signoff.
  
• Develops implements and recommends revisions to the contractor or consultant process procedural manuals.
  
• Analyzes final price proposals to ensure man hours dollars etc. are reasonable.
  
• May supervise contract management staff.

JOB REQUIREMENTS for Contract/Consultant Control Coordinator
Applicants must have education training and/or experience demonstrating competence in each of the following areas:

1. Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
2. Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
3. Three years experience in interpreting laws rules regulations standards policies and procedures.
4. Six months experience in researching analyzing and writing bid specifications.
5. Knowledge of developing policies or procedures.
6. Knowledge of staff supervision acquired through course work academic training training provided through an employer or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning assigning reviewing and evaluating the work of others; OR supervising through subordinate supervisors a group of professional technical and clerical employees.

This is a Casual/Seasonal position which is a nonpension eligible position without healthcare and/or other benefits.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. For more information refer to ourJob Seeker Resources.

DHSS does not provide employmentbased sponsorship.

The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.

Once you have submitted your application online all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .

Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by callingor by visiting . You may also callor email for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.