Real Estate Administrator
Real Estate Administrator
Posted on :
20-04-2025
Employer Active
1 Vacancy
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Job Description
Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning operating and developing highquality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings lab and life science facilities and Senior Assisted Living centers.
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of onsite outpatient medical property management. This person will assist in effectively implementing procedures cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of onsite outpatient medical property management. This person will assist in effectively implementing procedures cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
- Maintain inventory of office supplies and property staff directory
- Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI business licenses and W9 on all Vendors
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies sorts and files correspondence for tenant files and other documents
- Responsible for accounts payable accounts receivable and reporting
- Maintain property files in Box/Compass/etc.
- Assist PMs with entering new contracts into Quickbase for TI Capital and Insurance related projects
- Interact and correspond with tenants to address problems or complaints as it relates to janitorial maintenance accounting etc.
- Occasionally assist Property Manager with AR collections
- Obtain and track expired Tenant COIs
- Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
- Compiling and reviewing Tenant Billings and other miscellaneous charges
- Provide management team with aged delinquency reports and send delinquency letters
- Coordinate special events such as holiday events/parties welcome lunches book fairs blood drives food drives etc.
- Additional miscellaneous items as requested by Management
POSITION REQUIREMENTS
- Must have a minimum high school diploma or GED an associates or bachelors degree preferred
- Previous exposure to the commercial property management industry
- Previous exposure to real estate accounting and familiarity with monthly accounting cycle including an understanding of A/P A/R and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Proficient with computers the Microsoft Office suite MS Word Excel PowerPoint Outlook;Experience with MRI and Yardi software preferred
- Excellent communication skills both verbal and written
- Ability to work independently
Required Experience:
Junior IC
Employment Type
Full-Time
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