Travel Coordinator

Jump Trading Group is committed to world class research. We empower exceptional talents in Mathematics Physics and Computer Science to seek scientific boundaries push through them and apply cutting edge research to global financial markets. Our culture is unique. Constant innovation requires fearlessness creativity intellectual honesty and a relentless competitive streak. We believe in winning together and unlocking unique individual talent by incenting collaboration and mutual respect. At Jump research outcomes drive more than superior risk adjusted returns. We design develop and deploy technologies that change our world fund startups across industries and partner with leading global research organizations and universities to solve problems.

As a Travel Coordinator for Jump Tradings Gift City office you will focus on coordinating seamless travel for our APAC based employees in tandem with our core travel support function. As a part of the greater Workplace Services team you will also provide a white glove approach to employees contribute to team and locationwide events assist teams with administrative needs and so much more.

What Youll Do:

• Travel focused responsibilities:
  
  • Coordinate logistics with travel hotel and corporate housing vendors
  • Support tracking of APAC travel via Concur and Jira; manage travel itineraries as needed
  • Communicate traveler volume and activity with Global Workplace Services PeopleOps and management
  • Partner with internal groups to connect employees visiting the APAC offices with local counterparts in order to have a productive trip to the office/city
  • Be a local point of contact for all things Workplace Experience and work closely with an array of workplace vendors
  • Travel Booking Systems : Experience with online travel agencies Global Distribution Systems (GDS) and other booking platforms like Concur Sabre or Amadeus.
  • Ensure that travel policies and procedures are followed including budgeting guidelines travel safety protocols and companyspecific policies.
  • Support the team in resolving travelrelated issues or discrepancies that may arise during the planning or phases.
• General Workplace Services responsibilities:
  
  • Serve as an ambassador of Jumps culture keeping our core values always in mind
  • Write review and distribute location and/or companywide communications via Slack Email or Confluence
  • Be proactive and take ownership over maintaining the space coming up with ideas and solutions including working with building management on any facilities related needs
  • Collaborate effectively with the Workplace Services team participating in team meetings and ongoing projects
  • Act as a team player by assisting other groups jumping in on conference room coordination and covering the front desk as backup when needed
  • As needed assist with administrative support for other departments including but not limited to light accounting support compliance document maintenance new hire onboarding etc.
• This position requires an early shift with the potential for occasional weekend remote coverage.
• Other duties as assigned or needed

Skills Youll Need:

• At least 3 years of experience in travel support and/or office administration with general travel knowledge being highly desirable
• A Bachelors degree
• Experience booking domestic and international air and hotel
• Experience with Concur a plus
• Strong interpersonal skills an upbeat client service cando attitude
• Excellent organizational skills and meticulous attention to detail
• Strong verbal and written communication skills
• Strong time management and prioritization skills
• Team player able to take direction as well as show initiative
• Good judgment with respect to sensitive subject matter able to uphold a strict level of confidentiality
• Ability to work in a fast paced and challenging environment
• Good knowledge of Word Excel PowerPoint and Outlook
• Reliable and predictable availability including the ability to be onsite five days a week