Short-Term Staff - Team Assistant Sts Ahws2

• Grade :STS5
• Position No. :
• Posting Date:04/15/2025
• Closing Date : 04/30/2025

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THE BANK

Established in 1964 the African Development Bank Group (AfDB) is the premier panAfrican development institution promoting economic growth and social progress across the continent. There are 80 member states including 54 in Africa (Regional Member Countries). The Banks development agenda is to deliver financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth in Africa. In order to sharply focus the objectives of the TenYear Strategyand ensure greater developmental impact five major areas (High 5s) all of which will accelerate our delivery for Africa have been identified for scaling up namely; energy agribusiness industrialisation regional integration and improving the quality of life for the people of Africa.

THE HIRING COMPLEX

The Agriculture Human and Social Development Complex (AHVP) leads in implementing two of the five priority areas High 5s namely Feed Africa and Improve the Quality of Life for Africans. The Complex comprises five departments: (i) Agriculture and AgroIndustry Development; (ii) Agriculture Finance and Rural Development; (iii) Gender Women and Civil Society; (iv) Water Development and Sanitation; and (v) Human Capital Youth and Skills Development. The complex objectives are (i) to develop policy and strategy; (ii) provide deep sector expertise to the regions and (iii) develop new financing instruments

THE HIRING DEPARTMENT/DIVISION:

The Water Development and Sanitation Department (AHWS) is part of the Agriculture Human and Social Development Complex. The Department is responsible for the coordination of the Banks water development and sanitationrelated activities to enhance synergies and contribute to achievement of all High5s (Power and Light Africa Feed Africa Industrialize Africa Integrate Africa and Improve the Quality of Life). The AHWS leads the scalingup of the Banks contribution to Africas efforts to attain water security and sanitation for socioeconomic transformation. The Department is also responsible for the origination of NonSovereign Operations (NSOs). In so doing the Department leads the scalingup of the Banks contribution to Africas efforts to attain water security and sanitationfor sustainable socioeconomic transformation. It also supports regions concerning complex projects. Through its Divisions: AHWS. l for water coordination and partnerships and AHWS.2 for water security and sanitation in the East and Southern Africa and Nigeria Country AHWS.3 for Water Security and Sanitation in the West Central and Northern Africa and the African Water Facility (AWF) the AHWS supports regional hubs in the development and promotion of knowledge approaches and tools for green and inclusive water security and for improved sanitation.

The AHWS2 Division works in tandem with AHWS1 AHWS. and the AWF to provide the Banks thoughtleadership for water development and sanitation in Africa. The AHWS2 plays a lead role in supporting member countries to attain water security through the provision of technical expertise generation and dissemination of pertinent sector knowledge and fostering strategic partnerships. In line with the mandate of the Department the AHWS2 division provides guidance in the following thematic areas among others: (i) integrated & transboundary water resources development and management for water security; (ii) water supply and sanitation for all and (iii) water sector governance; as well as the crosscutting areas including gender climate change private sector engagement and fragility

THE POSITION

The Unit/Team Assistant STS function within General Services provides administrative support for the smooth running of the unit/team ensuring that the Head of Unit/ Team Leader is freed from any duties that might otherwise impede the effective of higherlevel functions and responsibilities.

Each team has unique functions but the work of the STS Unit/Team Assistant is uniform across all teams and aims at ensuring the smooth running of the structure that is managed by the respective Head of Unit/Team Leader.

Consequently the work of the Unit/Team Assistant facilitates and contributes to the success of the Head of Unit/Team Leader in the efficient performance of his/her work as part of the Banks strategy for the achievement of the High 5s.

KEY FUNCTIONS:

Under the general guidance and supervision of the Division Manager the Team Assistant will perform the following tasks:

1. Providing secretarial services participating in the preparation of documents reports letters;
2. Process correspondence and tasks following the Banks accepted formats and check on probable typographical errors presentation completeness and procedural accuracy of all documents submitted to the Division Manager for authorisation approval or signature;
3. Managing monitoring and archiving incoming and outgoing mails and documents;
4. Schedule meetings for the Manager/Team based on weekly schedules and agendas;
5. Provide support and follow up on correspondence and routine administrative processes;
6. Draft division meeting minutes;
7. Organise travel for the Division Manager including tickets hotel bookings etc.;
8. Monitor deadlines for completion of routine and assigned tasks;
9. Review and prioritise important correspondence and tasks for performance;
10. Performing any other duties assigned by the line supervisor;

COMPETENCIES (Qualifications Experience and Skills)

1. A minimum of a Bachelors degree in Business Management Commerce Business Administration Communications or a related discipline;
2. Hold at least 4 years of relevant and practical experience in administrative and secretarial positions;
3. Ability to perform multiple tasks work with a multidisciplinary team;
4. Ability to communicate effectively (both orally and in writing) in English with a good working knowledge of the other language;
5. Proficiency in the use of standard Microsoft Office applications (Word Excel Access PowerPoint etc.;
6. Knowledge of SAP is an asset.

THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

Should you encounter technical difficulties in submitting your application please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct

Applicants who fully meet the Banks requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President AfDB reserves the right to appoint a candidate at a lower African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply.

The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application CV review interview meeting and final processing of applications). In addition the Bank does not request information on applicants bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or in general for the fraudulent use of its name in any way whatsoevera

Please note that the Bank does not accept dual nationality. Therefore you are required to declare the nationality you would like to be considered by the Bank throughout your career if hired. Please upload supporting Government issued IDs such as passport National Identity Card or Certificate etc.